How to bid on CBM ASTM 74 type Calibrations for DOT - Transportation

What the agency is buying

The Illinois Department of Transportation (DOT) needs calibration services for load cells. These services are for a two-year period and must follow ASTM E74 standards. Calibrations must be traceable to the United States National Institute of Standards & Technology (NIST).

This opportunity is important for vendors specializing in precise calibration services, especially those with specific accreditations. The price you quote must include delivery of the calibrated equipment back to 126 E. Ash St., Springfield, Illinois.

Key dates and deadlines

The solicitation was published on September 04, 2026. All responses must be submitted by September 15, 2026, at 11:00 AM ET. It is crucial to submit your quote before this deadline. Late submissions may not be considered.

Who this opportunity suits

This opportunity is suitable for calibration agencies that are accredited to ISO/IEC 17025 and also hold AASHTO accreditation. The AASHTO accreditation is required to comply with Code of Federal Regulations 23 CFR Part 637. Vendors must be able to perform calibrations traceable to NIST standards. This is an equipment calibration service contract.

How to respond

To access the full solicitation documents, you need to go to the State of Illinois procurement portal, BidBuy. The bid's detail page is public and does not require a sign-in to view the documents.

To submit an electronic quote, you must register a free vendor account on the BidBuy portal. If you prefer not to quote electronically, follow the specific submission directions provided within the bid documents. Ensure your submission is complete and sent before the stated deadline.

Tips for a competitive response

Carefully review the attached load cell equipment sheet mentioned in the solicitation to understand the specific details of the equipment requiring calibration. This will help you provide an accurate quote.

Clearly demonstrate your compliance with all accreditation requirements, including ISO/IEC 17025 and AASHTO. Provide documentation or references to prove your accreditations. Ensure your pricing explicitly includes the cost of delivery back to the specified Springfield, IL address. Double-check all calculations and ensure your proposal addresses the two-year service period.