How to bid on a Campground Reservation Management System for the KY Office of the Controller

What the agency is buying

The Commonwealth of Kentucky’s Office of the Controller is seeking proposals for a campground reservation management system. This is an information technology solicitation, and it falls under the category of Communications and Media Related Services. Vendors who specialize in developing or providing reservation systems, especially for recreational or public-facing services, should consider this opportunity.

Key dates and deadlines

This solicitation was published on July 08, 2026, and was amended on the same date. All responses must be submitted by September 09, 2026, at 3:30 PM ET. It is crucial to submit your proposal before this deadline, as late submissions are typically not accepted.

Who this opportunity suits

This opportunity is suitable for firms with expertise in information technology, particularly those that develop or implement reservation management systems. Companies with experience in government contracts or systems for public services may find this a good fit. The solicitation is categorized under professional services and information technology.

The buyer for this solicitation is Melissa Hubbard, who can be reached at [email protected] or 502-782-5336 for official inquiries.

How to respond

To view the full posting and respond, you must use Kentucky’s eMARS Vendor Self Service portal. First, go to the portal’s home page. Then, navigate to “View Published Solicitations” to browse public solicitations without needing an account. Search for solicitation number RFP-758-2600000490-2 to find the details and attached documents.

To download documents or submit your response, you will need to register a free vendor account on the eMARS portal. Follow the instructions provided in the solicitation to complete your submission before the deadline.

Tips for a competitive response

When preparing your response, carefully review all nine documents posted with the solicitation. Pay close attention to any amendments, as these often contain important updates or clarifications. Ensure your proposal directly addresses all requirements outlined by the Office of the Controller for the campground reservation management system.

Clearly articulate your firm’s experience with similar projects and highlight any unique features or benefits your system offers. Double-check that all required forms and attachments are included and properly completed before submitting your proposal through the eMARS Vendor Self Service portal.