Bid guide
How to bid on bus stop shelters and digital displays for SamTrans
What SamTrans is buying
San Mateo County Transit District (SamTrans) is seeking proposals to supply and deliver bus stop shelters, amenities, and digital displays designed for public transit use and installation on concrete foundations.
The RFP has two lots, evaluated independently. SamTrans may award one agreement for both lots or separate agreements to different firms. The intended contract term is five years, with up to five additional one-year options, subject to Board of Directors approval.
Key dates and the deadline
A pre-bid meeting is scheduled for October 14, 2026, at 11:00 AM. The proposal deadline is November 20, 2026, at 6:00 PM ET.
Submit electronically through PlanetBids before the deadline. The solicitation information provided does not state what happens to late submissions, so plan to submit early and confirm the deadline details in the RFP documents.
Who this opportunity may suit
This RFP may suit firms that supply and deliver transit shelters, shelter amenities, or digital displays. Firms interested in either lot or both can review the solicitation documents to understand the requirements for each.
Products and materials must be engineered for public transit environments and designed for concrete-foundation installation in compliance with applicable building codes, ADA requirements, and local jurisdictional requirements.
How to access and submit a proposal
Open the solicitation on SamTrans’s PlanetBids portal. The scope, dates, and document list are public; PlanetBids may require a quick “confirm you are human” check before the page loads.
To download documents, receive addenda, and submit electronically, register for a free PlanetBids vendor account with the agency. Submit your proposal through the portal before the deadline.
Prepare a clear, responsive proposal
Read the full RFP, including Exhibit B, Scope of Services, and the evaluation criteria in Section 4.I. Check the requirements for each lot and decide which lot or lots your firm can address.
Use a compliance checklist to confirm your response covers the stated product, delivery, installation-design, and applicable code requirements. Check PlanetBids for addenda as you prepare, and leave time to complete the electronic submission before the deadline.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from San Mateo County Transit District (SamTrans); the original posting controls.