Bid guide
How to bid on UCLA building automation job orders
What UCLA is buying
UCLA Capital Programs is seeking a contractor for as-needed building automation construction, repairs, and alterations at the Westwood campus and other University-owned facilities. Work will be issued through Unit Price Job Orders for Facilities Management projects.
The one-year base term has a combined job-order cap of $3 million. Each one-year option term, if exercised, also has a $3 million cap. Individual job orders range from $1,000 to $1.8 million for projects with multiple trades, or $50,000 to $1.8 million when the job consists only of this trade.
Key dates and the bid deadline
The pre-bid conference is November 2, 2026, at 10:00 a.m. Pacific. Bids are due December 1, 2026, at 2:00 p.m. Pacific. The deadline is also listed as 5:00 p.m. ET.
Submit the bid exactly as the advertisement directs and before the deadline. The listing describes this as a sealed-bid solicitation, so follow the advertisement’s instructions for where and how to deliver the bid.
Who this opportunity suits
This IFB may suit construction firms with building automation experience that can handle on-call work across UCLA facilities and price work through unit-price job orders. Bidders must meet the applicable contractor licensing requirements.
At least 51% of each job order’s work must fall within the advertised license classification. Incidental work outside that classification may not exceed 5% of the job order sum unless the contractor holds the additional specialty license or subcontracts that work to an appropriately licensed firm.
How to get the documents and respond
Click “View original source” to reach UCLA Capital Programs’ Projects Currently Bidding page, or the UCLA Online Planroom public calendar if the project is listed only there. On the Capital Programs page, click the project name to open the full advertisement, which provides the deadline, pre-bid details, and bid-delivery instructions.
Download the bidding documents and addenda from the UCLA Online Planroom. A free planroom account is required to download them. Follow the advertisement’s submission instructions and use Pacific time when planning your delivery.
Prepare a responsive, workable bid
Read the full bidding documents and every addendum. Check Exhibit 21 for work excluded from this UPJO, and use the advertisement to confirm submission requirements and any details for the pre-bid conference.
Review the licensing rules against the work your firm expects to perform, including how you will cover work outside the advertised classification. Build unit prices that account for the range of job-order sizes, and verify that the bid is complete and delivered as instructed well before the deadline.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from University of California, Los Angeles (UCLA Capital Programs); the original posting controls.