How to bid on X-RAY Film and Supplies for the Dept of the Navy

What the Navy is buying

The Department of the Navy is looking to establish Blanket Purchase Agreements (BPAs) with small businesses to procure X-ray film and processing chemicals. These supplies are for the Naval Surface Warfare Center Indian Head Division in Indian Head, Maryland.

The Navy specifically mentions brands like Carestream (T200, MX125 film) and Agfa (D5, D4 film, G135 Developer Replenisher Kit, G335 Fixer Kit). They also need Agfa RP Developer Starter and Clear Image Radiographic Cleaner. BPAs will not exceed the Simplified Acquisition Threshold, and vendors will compete at the call level.

Key dates and deadlines

The government intends to issue Master BPAs on a 6-month rotation through June 2029. To be considered for a June award, you must submit your documentation and references by April 30th. For a December award, submissions are due by October 31st. The overall solicitation deadline is November 11, 2028, at 12:00 AM ET.

Who this opportunity suits

This opportunity is a small business set-aside. It is suitable for companies that supply X-ray equipment and supplies (NAICS 325992, PSC/FSC Code 6525). Vendors who can provide the specified brands of radiographic film and processing chemicals, or equivalent, are encouraged to respond. If you hold a GSA contract, be sure to include that information in your response.

How to respond

To respond, you need to email your documentation and references to [email protected] by the relevant deadline (April 30th for a June award, or October 31st for a December award).

Your submission must include a cover sheet with your official company name, CAGE code, and point of contact (name, phone, email). You must also provide documentation addressing your capabilities and expertise, and a complete price list if applicable. Crucially, you need to provide a minimum of three past performance references. These references should include the business/organization name, address, contract/order number, award amount, point of contact, telephone number, and a description of the item.

Ensure you have an active account in the Procurement Integrated Enterprise Environment (PIEE) for invoicing and receiving reports, or be prepared to use a credit card for payment. You must also have an active account in the System for Award Management (SAM).

Tips for a competitive response

Focus on clearly demonstrating your ability to supply the specific X-ray film and chemical brands requested. If you offer alternatives, be prepared to show their equivalency.

Your past performance references are key. Provide detailed and verifiable information for at least three references, highlighting customer satisfaction, timeliness, technical success, program management, and quality. The government may also use other sources like CPARS, PPIRS, and FAPIIS to evaluate your past performance.

Ensure all required company information, including CAGE code and contact details, is accurate and easy to find on your cover sheet. A well-organized and complete submission will help your response stand out.