How to bid on Air Conditioning and Warm Air Heating BPAs for the Dept of the Navy

What the Navy is buying and why it matters

The Naval Surface Warfare Center Indian Head Division (NSWC IHD) in Indian Head, Maryland, is looking for small businesses to establish Blanket Purchase Agreements (BPAs). These BPAs will cover the purchase of standard commercial air conditioning equipment and refrigeration and air conditioning components. This is a chance for small businesses to secure long-term agreements with the Navy for ongoing equipment needs.

The Navy will issue Master BPAs to qualified vendors, allowing them to compete for future requirements. Individual orders under these BPAs will not exceed the Simplified Acquisition Threshold.

Key dates and deadlines

The government intends to issue Master BPAs on a six-month rotation through June 2029. To be considered for a June award, you must submit your documentation and references by April 30th. For a December award, submissions are due by October 31st. The overall solicitation was published on January 07, 2026, and the final deadline for submissions is November 11, 2028, at 12:00 AM ET.

Who this opportunity suits

This opportunity is a small business set-aside. It is suitable for companies that provide air conditioning equipment (PSC/FSC Code 4120, NAICS 333415) and refrigeration and air conditioning components (PSC/FSC Code 4130, NAICS 333415). The Navy is specifically looking for vendors with positive past performance in these areas.

How to respond

To respond, you need to email your documentation and references to [email protected] by the relevant deadline (April 30th for June awards, October 31st for December awards).

Your submission must include a cover sheet with your official company name, CAGE code, and a point of contact (name, phone, email). You must also provide documentation addressing your capabilities and expertise, and a complete price list if applicable. Crucially, you need to provide a minimum of three past performance references. These references should include the business/organization name, address, contract/order number, award amount, point of contact, telephone number, and a description of the item. If you have a GSA contract, include your GSA contract number in your response.

You must also have an active account in the Procurement Integrated Enterprise Environment (PIEE) for invoicing and receiving reports, or be able to use a credit card for payment. An active account in the System for Award Management (SAM) is also required.

Tips for a competitive response

Focus on clearly demonstrating your positive past performance. The Navy will evaluate references based on customer satisfaction, timeliness, technical success, program management, and quality. Provide detailed and verifiable information for each reference.

Ensure your capabilities and expertise documentation directly relates to air conditioning and heating equipment and components. If you have a price list or catalog prices, providing them can be helpful, especially for direct awards under the $10,000 threshold. Double-check that all required company information, including your CAGE code and SAM registration, is current and accurate.