How to bid on boiler replacements for Durham Public Schools

What Durham Public Schools is buying

Durham Public Schools is seeking bids for boiler replacements at Southern High School and Neal Middle School in Durham, North Carolina. This project involves removing existing boilers, pumps, and related equipment.

New gas-fired condensing boilers, pumps, piping, vents, insulation, and electrical circuits will be installed. The work also includes replacing an original panelboard, extending and reconnecting circuits, and connecting carbon monoxide alarms to the fire alarm control panel.

Key dates and deadlines

The solicitation was published on September 09, 2026. A mandatory pre-bid meeting and site visit is scheduled for September 16, 2026. All interested vendors must attend this meeting.

The deadline for submitting responses is October 13, 2026, at 2:00 PM ET. Responses must be submitted before this time.

Who this opportunity suits

This opportunity is suitable for contractors specializing in facilities maintenance, HVAC, and boiler installation and replacement. Firms with experience in school or public building projects, particularly those involving complex mechanical and electrical system upgrades, will find this relevant.

The project requires expertise in removing old equipment and installing new gas-fired condensing boilers, associated piping, electrical work, and safety system integrations.

How to respond

To view the full solicitation documents, access the North Carolina electronic Vendor Portal (eVP). The posting and its document list are publicly viewable without an account.

Responding to the solicitation requires a free vendor registration on the North Carolina eVP portal. The posting will direct you on how to submit your response, which may be through the NC eProcurement (Ivalua) tool or as otherwise specified, before the deadline.

Tips for a competitive response

Carefully review all sections of the solicitation, paying close attention to the scope of work for both Southern High School and Neal Middle School. Ensure your proposal addresses all specified tasks, including removal, installation, electrical upgrades, and safety connections.

Since a mandatory pre-bid meeting and site visit is required, make sure to register and attend. This is your opportunity to ask questions, clarify requirements, and gain a clear understanding of the existing conditions at both locations. Your attendance is crucial for your bid to be considered.

Provide a detailed breakdown of your proposed costs, labor, and materials. Highlight your firm's experience with similar boiler replacement projects, especially those in educational or public facilities. Emphasize your ability to complete the work within the specified timeframe and budget.