How to bid on cafeteria and kitchen equipment removal for NYC Education

What NYC Education is buying

The New York City Department of Education (NYC Education) is seeking bids for a requirements contract. This contract involves the removal and transfer of cafeteria and kitchen equipment from schools and other DOE properties across the city. The work also includes the proper disposal of obsolete equipment, adhering to industry standards and all applicable city, state, and federal laws, including Freon recovery. The solicitation is divided into eight aggregate classes of work.

Key dates and deadlines

Bids for this opportunity are due by September 17, 2026, at 4:00 PM ET. A pre-bid conference is scheduled for March 17, 2026, at 11:00 AM. The bid opening will be conducted virtually on September 18, 2026, at 11:00 AM ET.

Who this opportunity suits

This opportunity is suitable for businesses experienced in equipment removal, transfer, and disposal, particularly those familiar with cafeteria and kitchen equipment. Firms with expertise in Freon recovery and adherence to environmental regulations for equipment disposal will find this relevant. The contract is categorized under food and agriculture, indicating a focus on services related to food service infrastructure.

How to respond

To access the solicitation documents, you can visit the NYC Education infohub. If you are unable to download the documents, you can email [email protected] with the RFB number and title. All questions regarding this RFB should be sent via email to [email protected], including the RFB number and title in the subject line.

Bids must be submitted electronically via email to [email protected]. The subject line of your email must include the solicitation number and your company name. Attach the completed Request for Bids and the Bid Blank documents as separate files, named 'RFB' and 'Bid Blank' respectively. If your files are too large for email attachments, you must include a link to a Microsoft OneDrive folder containing all bid documents as the first line of your email. Ensure your OneDrive folder name matches your email subject line and contains a separate folder and file named 'Bid Blank'.

Alternatively, you may hand-deliver a paper bid package. If choosing this option, you must notify [email protected] at least three business days in advance, including 'Paper Submission Request for Solicitation # B5923' in the subject line. Your notification should include the name of the person delivering the bid or state that it will arrive by messenger. Common delivery services like FedEx, UPS, or USPS are also accepted.

Tips for a competitive response

Carefully review all eight aggregate classes of work to understand the full scope and determine which classes your business is best suited to bid on. Ensure your proposal clearly outlines your capabilities for each class you pursue.

Pay close attention to the requirements for disposing of obsolete equipment, especially regarding Freon recovery and compliance with all city, state, and federal laws. Highlight your experience and certifications in these areas.

Attend the virtual pre-bid conference on March 17, 2026, at 11:00 AM. This is an opportunity to ask questions and gain clarity directly from the agency, which can be crucial for preparing an informed bid. Register in advance and plan to log in a few minutes early.

For electronic submissions, double-check that your email subject line is correct and that all attachments are named as specified. If using OneDrive, verify that the link is accessible and that all permissions allow the DOE to view and download your documents. Confirm receipt of your electronic bid submission by emailing Gabriel Soriano at [email protected] if you do not receive a confirmation.