How to bid on a Harlem Community Retail Pharmacy for NYC Health + Hospitals

What NYC Health + Hospitals is buying

NYC Health + Hospitals is looking for a vendor to establish a retail pharmacy at their Harlem location, specifically at 506 Lenox Avenue, New York, NY 10037. This is an Invitation for Bid (IFB), meaning the agency is seeking competitive bids for this project.

This opportunity is for businesses interested in providing pharmacy services within a community hospital setting, serving the Harlem area.

Key dates and deadlines

The final deadline for submitting bids is August 11, 2026, at 11:00 AM ET. However, there are important mandatory pre-bid meetings you must attend to be eligible to bid.

Mandatory pre-bid meetings are scheduled for Tuesday, June 23, 2026, at 10:00 AM, and Wednesday, June 24, 2026, at 10:00 AM. Both meetings will be held at NYC H+H / Harlem, MLK Building, Lobby. You must attend one of these meetings. Arrive at least 30 minutes early; a 15-minute grace period for late arrivals will be granted. Social distancing protocols must be observed, and only one staff member per vendor should attend.

Technical questions must be submitted in writing by email to [email protected] no later than Friday, June 19, 2026, by close of business.

Who this opportunity suits

This bid is suitable for pharmacy businesses or contractors with experience in establishing and operating retail pharmacies, particularly those familiar with healthcare facility environments. The project falls under the construction category, suggesting there may be build-out or renovation aspects involved.

For bids of $500,000 or more, there is a 31% M/WBE (Minority and Women-owned Business Enterprise) goal. Bidders not complying with these terms will have their bids declared non-responsive. Subcontractors are encouraged to attend the pre-bid meetings to access the potential bidder's list.

How to respond to this solicitation

To access the solicitation details, you can view the original source, which opens NYC's Current Solicitations open-data list. Find this solicitation using its PIN or title.

To view documents or submit your bid, search the PIN on City Record Online, or register a free vendor account in PASSPort and respond before the due date. Remember, only bidders who attend a mandatory pre-bid meeting will be allowed to submit a bid.

Tips for a competitive response

Given the mandatory pre-bid meeting, ensure you attend on either June 23 or June 24, 2026. This is a strict requirement for eligibility. Use this meeting to understand the project scope and ask clarifying questions.

Pay close attention to the 31% M/WBE goal if your bid is $500,000 or more. Develop a clear plan for how you will meet or exceed this goal, as non-compliance will lead to your bid being rejected. Also, be aware that all bids must comply with the NYC Health and Hospitals (HHC) Project Labor Agreement, and the awarded contractor will need to execute a Letter of Assent.

Starting January 1, 2026, all certified payrolls for contracts bid on or after December 31, 2025, must be submitted electronically through NYC eComply. Ensure your firm is prepared for this electronic submission process. Finally, make sure all required trade licenses are in order where applicable to the scope of work.