How to bid on Bi-Directional Amplifier (BDA) System Upgrade for DEPT of Defense

What the Navy is buying and why it matters

The Department of Defense, specifically the Navy, is seeking a contractor to upgrade the Bi-Directional Amplifier (BDA) system at Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF) in Hawaii. This includes updating antennas, splitters, and cabling in Drydocks 1-4 and their associated pump wells.

Beyond the initial upgrade, the contractor will provide continuous operational maintenance service. This involves monthly scheduled preventative maintenance, repairs, calibration, and remedial service. The contractor must also respond to trouble calls within two business days and provide inspection reports. This is a significant opportunity for small businesses, with a base period and multiple option years extending the potential contract duration.

Key dates and what happens at the deadline

The deadline for submitting quotes is September 16, 2026, at 11:00 AM HST (Hawaii Standard Time). This is equivalent to 5:00 PM ET (Eastern Time) on the same day.

All required documents, including the Standard Form 1449 (pages 1 and 3), a detailed technical proposal, and an itemized price breakdown, must be submitted via email to both the primary and secondary points of contact by this deadline. Late submissions may not be considered.

Who this opportunity suits

This solicitation is set aside for small business concerns. The North American Industry Classification System (NAICS) code is 811210 - Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $34,000,000.00. The Product Service Code is J059 - Maintenance, Repair and Rebuilding of Equipment: Electrical and Electronic Equipment Components.

This opportunity is ideal for companies specializing in electronic and precision equipment repair and maintenance, particularly those with experience in amplifier systems, antenna installations, cabling, and ongoing preventative maintenance services. Experience with government contracts or working in secure naval facilities would be beneficial.

How to respond to this solicitation

To respond, you must submit your quote via email to both the primary and secondary points of contact. Your submission needs to include several specific items.

You must complete Standard Form 1449, filling out block 17a with your company's name, address, telephone number, and CAGE Code, and blocks 30 a-c with an authorized representative's signature. On page 3 of SF 1449, fill out the unit price and total amount for each CLIN (Contract Line Item Number).

Additionally, you need to provide a detailed technical proposal, not exceeding 10 pages, demonstrating your knowledge and approach to the work described in the Performance Work Statement (PWS). An itemized price breakdown of your quote, clearly defining your response to the requirements, is also required. Remember to include all travel costs, such as airfare, lodging, rental car, and per diem, in your pricing.

Tips for a competitive response

Carefully review the Performance Work Statement (PWS) to ensure your technical proposal directly addresses all requirements. A clear, concise proposal that demonstrates a thorough understanding of the BDA system upgrade and maintenance tasks will be more competitive.

Ensure your pricing is detailed and transparent, breaking down costs for both the upgrade and the monthly maintenance services. Since travel costs must be included, accurately estimate these expenses according to Department of Defense Joint Travel Regulations and Federal Acquisition Regulations. Double-check all forms for completeness and accuracy before submission, especially the CAGE Code and authorized signatures.