How to bid on Audiovisual Services & Equipment for the 2026 Executive Program Conference

What the agency is buying

The Commonwealth's Attorneys' Services Council needs audiovisual services and equipment for a training conference. This event, the 2026 Executive Program Conference, will take place from December 2 to December 4, 2026, in Harrisonburg, Virginia.

Vendors should be able to provide all services and equipment detailed in the solicitation's attached document. This is an opportunity for businesses specializing in event audiovisual support to work with a state agency.

Key dates and deadlines

This Request for Quotations (RFQ) was published on August 28, 2026. All responses must be submitted by September 18, 2026, at 1:00 PM Eastern Time. Submissions received after this deadline will not be considered.

Who this opportunity suits

This opportunity is suitable for professional audiovisual companies and equipment providers. Firms with experience in supporting conferences and training events, particularly those that can provide comprehensive AV solutions, will find this relevant. The work location is Harrisonburg, Virginia.

How to respond

To respond to this solicitation, you must use Virginia's eVA procurement portal. The solicitation number is 127450. You can view the full documents and details on the eVA posting without an account.

To submit a bid, you will need a free eVA vendor account. Ensure you sign in to your account before the submission deadline to complete your response.

Tips for a competitive response

Carefully review the attached document within the solicitation for a detailed list of all required audiovisual services and equipment. Ensure your proposal clearly addresses each item and confirms your ability to provide everything specified.

When preparing your response, focus on demonstrating your firm's capability to deliver reliable and high-quality audiovisual support for a multi-day conference. Highlight any relevant experience with similar government or large-scale events. Pay close attention to the submission instructions on the eVA portal to ensure your bid is correctly formatted and submitted on time.