How to bid on As-Needed Chillers and Hot Water Generators Maintenance for San Francisco Airport

What the Airport is buying

The San Francisco Airport is seeking bids for as-needed preventative maintenance and repair services for chillers and hot water generators. This contract is for ongoing services to ensure these critical systems operate correctly.

This is a valuable opportunity for firms specializing in HVAC and mechanical system maintenance to secure a contract with a major public entity.

Key dates and deadlines

The deadline for submitting your bid is August 20, 2026, at 5:00 PM ET. Bids received after this time will not be considered.

A virtual pre-bid meeting is scheduled for Pre-Proposal Date at Pre-Proposal Time, Pacific Time, using Microsoft Teams. While not mandatory, attendance is recommended to understand the project details and ask questions.

Bids will be opened and read virtually using Microsoft Teams video conferencing on August 20, 2026.

Who this opportunity suits

This opportunity is suitable for contractors with expertise in facilities maintenance, specifically with chillers and hot water generators. Bidders must possess a valid California Contractor's License in the required classifications at the time of bid submission.

There is also a Local Business Enterprise (LBE) subcontracting requirement of LBE Sub Requirement % of the Contract Sum, which may be relevant for firms looking to partner or for LBE-certified businesses.

How to respond

To access the solicitation documents and submit your bid, you need to use the Airport's e-Procurement portal. First, go to the original source link provided.

The portal may perform a brief security check; allow it to complete. Then, sign in or create a free vendor account. This will allow you to download plans, ask questions, join the planholders list, and submit your response. Addenda notices will also be sent through this portal.

Completed bids and required documents must be uploaded in Portable Document Format (PDF) to the e-Procurement portal by the deadline. Additionally, original Bid Forms and original Bid security must be mailed to Procurement Contact Full Name, Contract Administrator, San Francisco International Airport, P.O. Box 8097, San Francisco, CA 94128, postmarked no later than August 20, 2026.

Practical tips for a competitive response

Carefully review all sections of Document 00 21 13 (Instructions to Bidders) for detailed instructions on preparing your bid. Ensure all required forms, especially Document 00 41 00 (Bid Forms), are completed accurately.

Pay close attention to the license requirements and the LBE subcontracting requirement. If you plan to subcontract, ensure your partners meet the LBE criteria.

Consider attending the virtual pre-bid meeting to gain insights and clarify any ambiguities directly with the agency. This can help you tailor a more responsive proposal. Also, ensure your bid security is prepared and submitted correctly by mail, as specified.