How to bid on the ARFF Organizational Study and Staffing Analysis for Capital Region Airport Commission

What the agency is buying

The Capital Region Airport Commission is seeking a qualified consulting firm to perform a comprehensive organizational study and staffing analysis for its Airport Rescue and Fire Fighting (ARFF) Department at Richmond International Airport.

This project involves reviewing the department's structure, staffing levels, shift coverage, regulatory compliance, facilities, vehicles, equipment, and operational technology. It also includes an assessment of policies, training, certifications, and how the department integrates with the Airport’s Safety Management System. The selected firm will also provide peer-airport benchmarking, staffing and cost models, prioritized recommendations, and an implementation roadmap.

Key dates and deadlines

The solicitation was published on September 04, 2026. All responses must be submitted by October 06, 2026, at 12:00 PM ET. It is important to submit your proposal before this deadline to be considered.

Who this opportunity suits

This opportunity is suitable for professional consulting firms with expertise in organizational studies, staffing analysis, and potentially airport operations or emergency services. Firms that have experience with regulatory compliance, safety management systems, and benchmarking within an airport or similar operational environment would be well-suited.

The work location is at the Capital Region Airport Commission, 1 Richard E Byrd Terminal Drive, Richmond International Airport, VA 23250.

How to respond

To access the full solicitation documents, you need to go to eVA, Virginia's eProcurement portal. The solicitation number is 127898. Viewing the posting is public and does not require an account.

To submit a response, you will need to sign in with a free eVA vendor account. Ensure you complete this step before the stated deadline.

Practical tips for a competitive response

When preparing your proposal, clearly demonstrate your firm's understanding of airport rescue and fire fighting operations and the specific challenges involved. Highlight any relevant experience with similar organizational studies or staffing analyses for critical public safety departments.

Provide a detailed methodology for how you will approach each component of the study, including data collection, analysis, and recommendation development. Clearly outline your team's qualifications, including relevant certifications and experience in regulatory compliance and safety management systems. A well-structured proposal that directly addresses all requirements and showcases your firm's expertise will be more competitive.