Bid guide
How to bid on fire and automatic door services for the VA in Leavenworth
What the VA is buying
The Department of Veterans Affairs is seeking inspection, maintenance, and repair services for fire, smoke, and automatic doors at the Dwight D. Eisenhower VA Medical Center in Leavenworth, Kansas. The work covers about 124 manual fire and smoke door assemblies and 57 automatic doors, with semiannual inspections and preventive maintenance.
The contract also includes 24/7 service-call response, repairs ordered by task order, and inspection and repair reports. The VA intends to award one firm-fixed-price IDIQ contract with five 12-month ordering periods. This is a 100% small-business set-aside.
Key dates and deadline
A site visit is scheduled for October 15, 2026, at 9:00 AM CDT. Email the Contracting Officer by October 13 to register. Questions are due by email on October 16, 2026, at 3:00 PM CDT.
The original October 23 quote deadline was extended. Quotes are now due November 3, 2026, at 4:00 PM ET. Submit by the stated deadline using the instructions in the RFQ; the notice identifies email as the submission method.
Who this opportunity suits
This opportunity suits a small business able to inspect, maintain, and repair fire, smoke, and automatic doors. Firms should be small under NAICS 541350 and active in SAM.gov when submitting a quote.
Automatic-door work requires AAADM-certified technicians. The solicitation cites NFPA 80, NFPA 105, and ANSI/BHMA A156.10, and the Service Contract Labor Standards apply.
How to access and respond
Use the opportunity’s “View original source” option to open it on the portal. If the first click takes you to the portal homepage, click the option again to go to the bid. A free account may be needed to view documents.
Review RFQ 36C25526Q0617 for the full requirements, price schedule, submission instructions, evaluation factors, and applicable clauses. The notice says quotes are to be sent by email and identifies the Contracting Officer as the point of contact. Check for amendments, since changes will be posted to the notice.
Prepare a competitive response
Build your response around the RFQ’s stated evaluation factors: technical capability, past performance, veterans involvement, and price. Explain how your team can carry out the inspections and maintenance, provide the required reports, and respond to service calls.
Check that your pricing follows the RFQ’s price schedule and accounts for the contract’s ordering periods and task-order repairs. Review the applicable wage determination and confirm your SAM.gov status and small-business eligibility before submitting.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.