Bid guide
How to bid on Annual Track & Field Event Management & Timing Services for Alachua County
What Alachua County is buying
Alachua County, Florida, is seeking a private partner to manage and provide timing and technical services for its indoor track and field meets. This work will take place at the Alachua County Sports Events Center in Gainesville, Florida. The county operates six meets each season and is looking for expertise in serving youth, scholastic, collegiate, and masters events. The facility is scheduled to host the 2027 WMA Indoor Championships.
This opportunity is for firms with strong experience in meet management and the technical aspects of track and field. The county may award the project in whole or in part, meaning they might select one vendor for all services or multiple vendors for different aspects of the work.
Key dates and what happens at the deadline
This Request for Proposals (RFP) was published on August 05, 2026. The deadline for submitting your response is September 16, 2026, at 2:00 PM ET. All proposals must be submitted by this exact time.
It is important to submit your response well before the deadline to avoid any last-minute technical issues. Late submissions are typically not accepted.
Who this opportunity suits
This opportunity is suitable for professional services firms specializing in sports event management, particularly those with a focus on track and field. Ideal candidates will have a proven track record in technical aspects of track and field, strong relationships within the youth, scholastic, collegiate, and masters track and field communities, and an understanding of tourism.
The Alachua County Sports Events Center features a World Athletics Compliant track, so experience with high-level events and facilities is beneficial.
How to respond to this RFP
To access the full solicitation details and submit your response, you need to use the OpenGov Procurement portal. First, locate the original source for this opportunity. The OpenGov portal may perform a brief security check; allow it to complete.
You will then need to sign in to your OpenGov account or create a free vendor account if you do not have one. Signing in allows you to download all plans, ask questions, join the planholders list, and receive notices about any addenda. Your final response must be submitted through this portal before the deadline.
Tips for a competitive response
When preparing your proposal, clearly demonstrate your firm's expertise in meet management and the technical aspects of track and field. Provide specific examples of past projects, especially those involving youth, scholastic, collegiate, or masters events.
Highlight your understanding of the Alachua County Sports Events Center's capabilities and its role in driving economic growth through tourism. Since the county may award the project in whole or in part, consider how your proposal can address specific components of the scope of work, even if you are bidding on the entire project. Ensure all required documentation is included and your proposal is well-organized and easy to review.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Alachua County, Florida; the original posting controls.