How to bid on Alcon equipment maintenance for the Bay Pines VA

What the VA is buying

The Department of Veterans Affairs plans to buy preventive and corrective maintenance coverage for Alcon Constellation LXT and nGenuity equipment at Bay Pines VA Health Care System in Florida. The anticipated purchase order has a one-year base period and four one-year options.

The VA intends to negotiate with Alcon Vision, LLC, citing the specialized and proprietary nature of the services. This notice is not a request for competitive quotes, but firms that believe they can meet the requirement may submit evidence for the VA to consider.

Deadline and what happens next

The notice was published October 15, 2026. Responses are due October 30, 2026, by 12:00 p.m. Eastern Time.

The VA will evaluate responses, but it decides whether to compete the procurement. If no responses are received, NCO 8 says it will proceed with sole-source negotiations with Alcon Vision, LLC.

Who this opportunity may suit

This opportunity is relevant to firms that service electronic and precision equipment and can demonstrate capability to cover the specified Alcon systems. The listed NAICS code is 811210, Electronic and Precision Equipment Repair & Maintenance, with a small-business size standard of $34 million.

A responding firm must provide evidence of its authority as an Alcon distributor or service provider, along with experience providing system coverage for Constellation LXT and nGenuity equipment.

How to respond

Send information about your products and services, an Alcon distribution or service-provider authority letter, and references from customers using your services for coverage of the specified equipment. Provide enough detail to demonstrate your capability, experience, and authorization.

Email the response by the deadline to Tim Felix at [email protected] and Cindy Smith at [email protected]. The notice says no solicitation documents are available and telephone requests will not be honored.

To access the opportunity through the portal, click “View original source.” If the first click opens the portal homepage, click again to go to the bid. A free account may be needed to view documents.

Prepare a clear, relevant response

Organize your response around the VA’s stated requirement: preventive and corrective maintenance coverage for both Constellation LXT and nGenuity equipment. Clearly identify which services your firm can provide and include supporting evidence for each capability claim.

Make the authorization letter and customer references easy to verify. Check that references describe coverage for the named equipment, and allow time to confirm the email addresses and send the complete response before the deadline.