How to bid on Aircraft Rescue & Firefighting (ARFF) Foam Transition for Sanford Airport Authority

What the Sanford Airport Authority is buying

The Sanford Airport Authority is seeking a qualified firm to handle the Aircraft Rescue and Firefighting (ARFF) foam transition at Orlando Sanford International Airport. This project involves cleaning, temporarily storing, and decontaminating ARFF foam systems. The selected firm will be responsible for removing per- and poly-fluoroalkyl substance (PFAS) contaminants from foam tanks and piping in ARFF vehicles. The work also includes transitioning the equipment from Aqueous Film Forming Foam (AFFF) to a synthetic fluorine-free foam (SFFF).

This opportunity is for firms that can perform on-site cleaning, manage all equipment mobilization, operation, and demobilization, and ensure compliance with FAA guidance, environmental regulations, and industry standards. The goal is to maintain full operational readiness while modernizing infrastructure and improving environmental performance.

Key dates and what happens at the deadline

This Invitation for Bid (IFB) was published on August 13, 2026. The deadline for submitting your bid is September 17, 2026, at 2:00 PM ET. All required documentation must be submitted through the Authority’s OpenGov e-Procurement Portal by this time. Late submissions will not be considered.

Who this opportunity suits

This opportunity is suitable for firms specializing in environmental remediation, industrial cleaning, or fire suppression system maintenance, particularly those with experience in airport or aviation-related projects. Bidders must possess all necessary licenses, registrations, certifications, and authorizations required by law to perform this work.

A key qualification is prior successful completion of a similar ARFF foam transition project at an Index C, D, or E ARFF airport facility. This indicates the Authority is looking for experienced providers in the transportation category with a proven track record in complex airport system transitions.

How to respond to this solicitation

To access the solicitation and submit your bid, you will need to use the Sanford Airport Authority’s OpenGov e-Procurement Portal. First, navigate to the original source of the opportunity, which will open the project page on OpenGov Procurement. If it's your first time, allow the brief security check to complete.

You will then need to sign in or create a free vendor account on OpenGov. This account will allow you to download plans, ask questions, join the planholders list, and submit your response. Any addenda or updates to the solicitation will be communicated through OpenGov, so ensure your account details are current.

Tips for preparing a competitive response

When preparing your bid, clearly demonstrate how your firm meets the specific qualification of having completed a similar transition project at an Index C, D, or E ARFF airport. Provide detailed evidence of this experience, including project scope, outcomes, and client references if permitted.

Thoroughly review all requirements related to FAA guidance, environmental regulations, and industry standards. Your proposal should explicitly state how your methodology and processes will ensure full compliance. Highlight your firm's capabilities in maintaining operational readiness throughout the transition process, as this is a critical concern for the Authority. Ensure all required documentation is submitted accurately and on time through the OpenGov portal.