How to bid on office space for the Committee for Public Counsel Services

What the agency is buying and why a vendor would care

The Division of Capital Asset Management and Maintenance (DCAMM) is looking to lease about 5,000 square feet of office space. This space is intended for the Committee for Public Counsel Services (CPCS) to house a local Public Defender Division. The lease term is for one year, with an option to extend.

This opportunity is for property owners or lessors with suitable office space in Boston neighborhoods such as Dorchester, Jamaica Plain, Mattapan, Mission Hill, Roslindale, Roxbury, and South End. The agency will consider spaces ranging from 2,000 to 6,000 square feet. The office expects to receive a small number of visitors daily, typically one to two.

Key dates and what happens at the deadline

This solicitation was published on March 17, 2026. The deadline for submitting quotes is September 30, 2026, at 2:00 PM ET. All responses must be submitted by this time.

It is important to submit your quote well before the deadline to avoid any last-minute technical issues. Late submissions may not be considered.

Who this opportunity suits

This opportunity is suitable for businesses or individuals who own or manage commercial office properties in the specified Boston neighborhoods. The ideal vendor would have available space that meets the square footage requirements and is suitable for professional office use, accommodating legal services and occasional client visits.

This is a professional services category opportunity, specifically for real estate leasing. Firms with experience in government leasing or those new to it but with appropriate properties are encouraged to respond.

How to respond

To access the full bid documents, you can view the original source on the COMMBUYS procurement portal. No account is needed to view the solicitation or download documents.

If you wish to submit a quote electronically, you will need to register for a free vendor account on COMMBUYS. Alternatively, you can follow the specific submission directions provided within the bid documents if electronic submission is not your chosen method.

Practical tips for preparing a competitive response

Carefully review all requirements in the solicitation, including any specific layout or amenity needs for the office space. Ensure your proposed property meets all stated criteria.

Clearly articulate the benefits of your proposed location, such as accessibility, proximity to public transport, and local amenities. Provide a detailed description of the space, including floor plans and any relevant photographs.

Pay close attention to the pricing structure requested by the agency and ensure your quote is competitive and clearly itemized. Double-check all calculations and ensure your submission is complete and accurate before the deadline.