How to bid on Active Vehicle Barrier Maintenance & Repairs for the DEPT of Defense

What the agency is buying

Luke Air Force Base needs a contractor to provide all personnel, labor, equipment, supplies, tools, materials, supervision, and other items and services necessary for the maintenance and repairs of its active vehicle barrier systems. This work must be done in accordance with the Performance Work Statement.

The government plans to award a Firm-Fixed Price contract. It will include a one-year base period and four option years, with additional contract line items available for in-scope work.

Key dates and deadlines

A site visit is scheduled for August 13, 2026, at 9:00 AM Arizona time. If you wish to attend, you must email your request by close of business on August 12, 2026. Your email should include the names of attendees and the company they represent. All attending personnel must have a REAL ID or an acceptable alternative to gain base access.

Questions regarding this solicitation must be submitted by August 17, 2026, at 9:00 AM Arizona time. Questions submitted after this deadline may not be answered. All questions and answers will be posted to the solicitation.

Proposals are due by September 14, 2026, at 9:00 AM Arizona time. Proposals must be submitted via email.

Who this opportunity suits

This opportunity is a 100% Total Small Business Set-Aside, meaning only small businesses are eligible to bid. Firms with expertise in equipment maintenance and repair, specifically for vehicle barrier systems, would be well-suited.

The work is located at Luke Air Force Base in Arizona, so companies with local presence or the capability to operate in that region may find this advantageous.

How to respond

To access the solicitation documents, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.

All questions and proposals must be sent via email to the points of contact listed in the solicitation. Ensure you include all applicable costs when submitting your quote and read all evaluation instructions in FAR clause 52.212-2.

Tips for a competitive response

Carefully review the Performance Work Statement to ensure your proposal directly addresses all requirements for maintenance and repairs of active vehicle barrier systems. Highlight your firm's specific experience with similar equipment.

Since this is a Firm-Fixed Price contract, ensure your cost proposal is comprehensive and accurate, covering the base year and all four option years, as well as any additional in-scope work. Pay close attention to the updated Wage Determination incorporated into the solicitation.

Consider attending the site visit to gain a clearer understanding of the existing systems and site conditions. This can help you tailor a more informed and competitive proposal. Submit your request to attend the site visit by the deadline.