Bid guide
How to bid on Active Vehicle Barrier Maintenance & Repairs for the DEPT of Defense
What the agency is buying and why it matters
The Department of Defense, specifically Luke Air Force Base in Arizona, is seeking a small business to provide maintenance and repair services for its active vehicle barrier systems. This includes all necessary personnel, labor, equipment, supplies, tools, materials, supervision, and other items and services as outlined in the Performance Work Statement.
This is a firm-fixed-price contract with a base year and four option years, plus additional contract line items for in-scope work. This type of contract offers a stable revenue stream for the duration of the agreement, making it an attractive opportunity for qualified vendors.
Key dates and what happens at the deadline
A site visit is scheduled for August 13, 2026, at 9:00 AM Arizona time. If you wish to attend, you must email your request by close of business on August 12, 2026. All questions regarding the solicitation must be submitted by August 17, 2026, at 9:00 AM Arizona time. Questions submitted after this deadline may not receive a response.
Proposals are due no later than September 14, 2026, at 9:00 AM Arizona time. It is important to note that funds are not currently available for this effort, and an award will not be made until funds are secured. The government also reserves the right to cancel this solicitation.
Who this opportunity suits
This opportunity is a 100% Total Small Business Set-Aside, meaning only small businesses are eligible to bid. It is suitable for firms with expertise in maintaining and repairing vehicle barrier systems or similar security equipment. Vendors should be prepared to provide comprehensive support, including all necessary resources and personnel.
The contract is located at Luke Air Force Base, AZ, so businesses in or near this region, or those with the capacity to operate there, would be well-suited.
How to respond
To attend the site visit, email your request to Velma Wynn and Kristie Canterbury by close of business on August 12, 2026. Your email must include the names of attendees and the company they represent. All attending personnel must have a REAL ID or an acceptable alternative to gain base access.
Submit all questions to Velma Wynn and Kristie Canterbury via email by August 17, 2026, at 9:00 AM Arizona time. For your proposal, fill out the bid schedule labeled "FY27 Vehicle Barrier System - Bid Schedule Rev1 (BLANK)" and include it with your submitted proposal. Email your complete proposal to Velma Wynn and Kristie Canterbury by September 14, 2026, at 9:00 AM Arizona time.
Tips for preparing a competitive response
Carefully review the Performance Work Statement to ensure your proposal fully addresses all requirements for maintenance and repairs. Since this is a firm-fixed-price contract, ensure your pricing includes all applicable costs and is competitive yet sustainable for the entire contract period, including option years.
Pay close attention to all evaluation instructions, particularly those listed in FAR clause 52.212-2. Clearly demonstrate your firm's experience and capability in maintaining active vehicle barrier systems or similar equipment. Highlight any relevant certifications or specialized training your personnel possess. Attend the site visit if possible, as it can provide valuable insights into the scope of work and site-specific conditions. Ensure all required forms, especially the bid schedule, are accurately completed and submitted by the deadline.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of the Air Force; the original posting controls.