Bid guide
How to bid on Access Control Doors for 45th Medical Group, Patrick SFB, FL
What the agency is buying and why it matters
The Defense Health Agency needs 21 new access control doors installed, integrated, and maintained at the 45th Medical Group at Patrick Space Force Base in Florida. These doors must work with the existing Securitas server and Lenel software infrastructure.
The agency intends to award this contract as a sole source to Securitas Technology Corporation. This means they believe only Securitas can provide the required services and equipment. However, other vendors have an opportunity to challenge this sole-source decision by demonstrating their capability to meet the requirements.
Key dates and what happens at the deadline
The deadline for submitting a capability statement to challenge the sole-source intent is September 2, 2026, at 10:00 AM ET. This is an important date for any vendor who believes they can provide the required access control door services.
The original quote due date was extended to September 18, 2026. If the government decides to proceed with a competitive procurement based on submitted capability statements, further instructions would be provided after the September 2nd deadline.
Who this opportunity suits
This opportunity is primarily for firms specializing in security alarm systems, including sales, installation, repair, or monitoring services, as indicated by NAICS Code 561621. Specifically, it suits companies with expertise in access control systems, especially those familiar with Securitas and Lenel software.
Vendors must be able to deliver, install, and maintain access control doors, integrate them with existing Securitas servers and Lenel software, and provide all necessary labor, equipment, and supplies. The notice also states that only Securitas Technology Original Equipment Manufacturers (OEM) certified and qualified technicians are authorized to perform the installation and integration of the access control doors and service the Lenel software infrastructure and hardware.
How to respond
To respond to this notice of intent, you must submit a capability statement. This statement should clearly demonstrate your firm's ability to provide a product meeting the specified minimum requirements.
Your capability statement must not exceed five 8.5 x 11 inch pages, using a font size no smaller than 12-point. It should be submitted by email ONLY as a Microsoft Word or Adobe PDF attachment to [email protected] and [email protected]. No phone calls will be accepted.
Practical tips for a competitive response
When preparing your capability statement, focus on providing convincing evidence of your ability to meet the specific requirements. Since the agency intends a sole source, your response must directly address why your firm, and not just Securitas, can fulfill the need.
Highlight your experience with similar access control systems, particularly those involving Securitas servers and Lenel software. If your technicians hold relevant certifications, mention them. Clearly explain how your proposed solution integrates with the existing infrastructure and meets all stated requirements for installation, integration, software licensing, warranty, and services. Ensure your submission is concise, adheres to the page and font limits, and is sent to the correct email addresses by the deadline.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Defense Health Agency (dha); the original posting controls.