How to bid on the 82 FSS Automated Student System for the DEPT of Defense

What the Air Force is buying and why it matters

The Department of Defense, specifically the Air Force, is seeking an Automated Student Processing System for Sheppard Air Force Base in Texas. This system will help manage student processing.

This opportunity is structured as a firm-fixed-price contract with a one-year base period and four additional one-year option periods. This means a single award is expected, offering a potential long-term engagement for the successful vendor.

Key dates and what happens at the deadline

The solicitation was published on September 04, 2026. If you have questions, they must be submitted in writing by 2:00 PM CST on September 9, 2026. Quotes are due by 2:00 PM CST on September 14, 2026.

All quotes must be submitted via email to the primary and alternate contacts listed in the solicitation. Be aware that funds are not currently available for this effort, and no award will be made until funds are available. The government also reserves the right to cancel the solicitation.

Who this opportunity suits

This opportunity is set aside for small business concerns. The relevant NAICS code is 334111, which covers Electronic Computer Manufacturing, and the small business size standard is 1,250 employees.

This bid is suitable for companies that can create and implement automated student processing systems, particularly those with experience in government or military environments.

How to respond to this solicitation

To access the solicitation documents, you will need to view the original source on the portal. You may need to click the link twice to get directly to the bid page. A free account may be required to view documents for some bids, but not all.

Once you have reviewed the solicitation, including the Statement of Work (SOW) and the Combo RFQ document, prepare your quote. All questions and quotes must be submitted in writing via email to SrA Mason Carl and Steven Taylor, whose contact details are provided in the solicitation.

Practical tips for a competitive response

Carefully read the entire solicitation, including all attachments like the Statement of Work. Ensure your proposed system fully meets all specified salient characteristics and requirements.

Pay close attention to the submission instructions, especially the deadline and method for submitting both questions and quotes. Submitting on time and to the correct contacts is crucial. Double-check that all required forms and information are included in your submission.

Since this is a firm-fixed-price contract, ensure your pricing is competitive and accurately reflects the cost of providing the system and services for the base year and all option years. Clearly articulate your understanding of the Air Force's needs and how your solution will address them.