Bid guide
How to bid on 720-5297 Waiver Management System (WaMS) Modernization for DBHDS
What the agency is buying and why it matters
The Virginia Department of Behavioral Health and Developmental Services (DBHDS) is looking for information to help plan and estimate the cost of modernizing its Waiver Management System (WaMS). This is a Request for Information (RFI), not a direct request for bids or a purchase order. The agency wants to understand the costs, procedures, and challenges involved in implementing a new system to meet new transparency and timeliness standards, focusing on compliance, equity, and outcomes.
For vendors, this is an opportunity to provide input that could shape future solicitations for this modernization project. Your insights can help the agency define its needs and understand the market capabilities for such a system.
Key dates and what happens at the deadline
This RFI was published on August 19, 2026. The deadline for responses is October 09, 2026, at 12:00 PM ET. All responses must be submitted by this time.
Since this is an RFI, the deadline marks the close of the information-gathering period. The agency will then review the submitted information to inform its planning for a potential future solicitation. No awards will be made directly from this RFI.
Who this opportunity suits
This opportunity is suitable for professional services firms with expertise in developing, implementing, or modernizing complex information systems, particularly those related to healthcare, social services, or waiver management. Companies specializing in government IT solutions, system integration, and project management for large-scale software implementations would find this relevant.
The work location is Richmond, VA, USA, which may be a consideration for some firms.
How to respond
To access the full solicitation documents and respond, you need to use eVA, Virginia's eProcurement portal. The solicitation number is 126751.
You can view the posting publicly without an account. However, to submit a response, you must sign in with a free eVA vendor account before the deadline.
Practical tips for preparing a competitive response
When responding to an RFI, focus on providing clear, concise, and relevant information. Since the agency is looking to understand costs, procedures, and challenges, structure your response to address these areas directly. Highlight your firm's experience with similar projects, especially those involving government agencies or complex regulatory environments.
Emphasize your understanding of compliance, equity, and outcome-based modernization efforts. Provide realistic estimates and methodologies, even if they are preliminary, to demonstrate your capability to plan and execute such a project. Ensure your response is well-organized and easy for the agency to review.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Department of Behavioral Health and Developmental Services; the original posting controls.