Bid guide
How to bid on a proprietary parking enforcement system for the City of Santa Fe, NM
What the agency is buying and why it matters
The City of Santa Fe, New Mexico, is seeking a proprietary parking enforcement and violation processing system. This system will provide essential services for the Parking Division, including citation issuing, payment processing and reporting, back-office management, notices, collections, and customer service.
The City has approved a Sole Source Determination for Modaxo, indicating their products are extensively customized and meet the City's specific needs for efficient parking operations. This opportunity is for a four-year base contract with a cap of $937,330.02. There is potential for up to five one-year extensions, which could bring the total contract value to $2,489,833.42 over nine years.
Key dates and what happens at the deadline
This solicitation was published on August 25, 2026. The deadline for submitting your response is September 24, 2026, at 7:00 PM ET. All responses must be submitted by this time.
It is important to complete all steps well before the deadline to account for any technical issues or unexpected delays. Late submissions are typically not accepted.
Who this opportunity suits
This opportunity is specifically for Modaxo, as the City of Santa Fe has issued a Sole Source Determination for their proprietary system. This means the City has determined that only Modaxo can provide the required services due to the unique nature and customization of their existing products.
Firms that are not Modaxo or do not offer Modaxo's proprietary system for parking enforcement and violation processing would not be suitable for this specific solicitation.
How to respond to this solicitation
To access the full details and respond to this opportunity, you need to visit the City of Santa Fe's procurement portal on OpenGov Procurement. First, click on the "View original source" link, which will direct you to the project page.
If it's your first time, OpenGov Procurement may perform a brief security check. Once the project page loads, you will need to sign in or create a free vendor account. Signing in allows you to download plans, ask questions, join the planholders list, and submit your response. Any addenda or updates will also be communicated through OpenGov.
Practical tips for preparing a competitive response
Even with a sole source determination, it is crucial to submit a thorough and compliant response. Ensure your proposal directly addresses all requirements outlined in the solicitation documents. Pay close attention to the scope of services, including citation issuing, payment processing, back-office management, notices, collections, and customer service.
Clearly articulate how your proprietary system, as Modaxo, meets the City's needs and provides the specified customizations. Review all terms and conditions, especially those related to the four-year base term and the potential five one-year extensions, including the maximum compensation limits for both the base and full nine-year term. Double-check all figures and ensure they align with the City's stated caps.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Santa Fe, NM; the original posting controls.