How to bid on VA lobby design services in St. Louis

What the VA is seeking

The Department of Veterans Affairs is seeking architectural and engineering design services to renovate the main lobbies in Buildings 1 and 53 at the Jefferson Barracks VA Medical Center in St. Louis. The project covers about 6,300 square feet and includes new finishes and a redesigned entrance canopy.

This is a request for qualifications, not a request for proposal, and no award will be made from this announcement alone. Firms will be evaluated on competence and qualifications, with negotiations beginning with the most highly qualified firm.

Deadline and what follows

The VA must receive the SF 330 by October 30, 2026, at 12:00 p.m. Central time. The listing also shows 1:00 p.m. ET, which is the same time. Late submissions miss the stated deadline.

The VA anticipates awarding a contract no later than December 30, 2026, subject to available funding. The selected firm must visit the site before submitting a price proposal and letter of understanding. The design period is approximately 199 calendar days, including VA reviews.

Who this opportunity suits

This opportunity is restricted to certified Service-Disabled Veteran-Owned Small Business architectural and engineering firms. The VA says only businesses listed as certified in the SBA certification database will be considered.

The listed NAICS code is 541310, Engineering Services, with a $12.5 million small-business size standard. The anticipated A&E team includes project management, architecture, engineering disciplines, industrial hygiene, life safety, and cost estimating. The firm may also be required to provide construction-period services if a construction contract is awarded.

How to submit the SF 330

Prepare one completed SF 330 qualification package, Parts I and II, including all consultants. Part I, Section H must include the firm’s organizational chart, excluding consultants, and a design quality management plan. The VA says submissions must be in PDF format, may not exceed 10 MB, and may not incorporate submission information by reference.

Email the PDF to the Contracting Officer at [email protected] by the deadline. Make the subject line clearly identify solicitation 36C25527R0007 and the project name, Renovate Building 1 and 53 Main Lobbies, Project No. 657-27-209JB.

To access the opportunity documents, click “View original source” on the portal. If the first click opens the portal homepage, click again to reach the bid. A free account may be needed to view documents.

Prepare a clear, responsive qualifications package

Check that the firm’s SDVOSB certification is current in the SBA certification database and that its SAM registration is in place. The notice says an award cannot be made until the contractor is registered in SAM.

Build a project team that clearly addresses the disciplines named in the notice, and show how the team will coordinate design quality. Review every SF 330 section for completeness, confirm the PDF is within the file-size limit, and allow time to email it before the deadline.

The notice says the Government will not reimburse response costs and is not obligated to award a contract. It also says personal visits to discuss the announcement are not allowed.