Bid guide
How to bid on chiller and generator upgrades for the VA in Kansas City
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) is planning a construction project to upgrade Building 26 chillers and emergency generators at its Kansas City facility. This project involves replacing two 300-ton chillers with three 250-ton chillers, upgrading the HVAC infrastructure, and replacing an emergency generator with a new, appropriately sized system. Temporary chiller and emergency power equipment will be required to ensure clinical services remain operational during the work.
The estimated value of this construction project is between $10 million and $20 million, with a performance period of 270 calendar days. This is a significant opportunity for qualified firms in the construction sector.
Key dates and what happens at the deadline
This is a Sources Sought Notice, meaning the VA is gathering information from potential vendors. The deadline for submitting your capability statement is September 16, 2026, at 2:00 PM Central Time (3:00 PM ET).
At the deadline, the VA will review all submitted capability statements to determine the availability of service-disabled veteran-owned small businesses (SDVOSB) for a possible set-aside. This notice is for planning purposes only and is not a guarantee of a solicitation or contract award.
Who this opportunity suits
This opportunity is specifically for service-disabled veteran-owned small businesses (SDVOSB) in the construction industry. Firms must be registered in SAM.gov and certified in VetCert under NAICS code 236220, Commercial and Institutional Building Construction, which has a small business size standard of $45 million.
The project involves complex mechanical and electrical system upgrades, including HVAC, chillers, and emergency power. Therefore, firms with experience in large-scale commercial and institutional building construction, particularly involving critical infrastructure and temporary utility provisions, are well-suited.
How to respond
To respond, you need to submit a capability statement via email. The capability statement is limited to 10 single-sided pages and should include your company's name, address, contact information, Unique Entity ID, and an expression of interest in bidding.
You must also detail your capability to perform a contract of this size and complexity, providing at least three examples of comparable work performed within the last seven years. Include customer name, timeliness, satisfaction, and dollar value for each. Provide proof of your VetCert certification, your socio-economic status for NAICS 236220, the percentage of self-performed labor your company can do, and your bonding capability via a letter from your surety. If applicable, include joint venture information. Email your response to [email protected], referencing "SOURCES SOUGHT: Project 589-24-450, Upgrade BLDG 26 Chillers" in the subject line.
Tips for preparing a competitive response
When preparing your capability statement, ensure it directly addresses all requested information. Clearly demonstrate your experience with projects of similar scope, magnitude, and complexity, especially those involving critical infrastructure upgrades in operational facilities.
Highlight your firm's specific expertise in HVAC systems, chiller replacements, and emergency generator installations. Emphasize your ability to manage projects that require maintaining continuous operations through temporary equipment. Ensure all registrations and certifications, particularly SAM.gov and VetCert, are current and accurate for NAICS 236220.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.