How to bid on Specialized Medical Equipment and Supplies for NC Community Colleges

What the agency is buying

The North Carolina Community Colleges System Office is seeking vendors to provide new, current-production specialized medical equipment and supplies. This will be an agency-specific term contract, meaning vendors will furnish and deliver items as community colleges place orders throughout the contract period.

The equipment and supplies fall into several categories, including portable X-ray, cardiology, sonography, medication management systems, fully segmented real human 3D convertible anatomy models, autoclave service and preventive maintenance, dental, neurodiagnostic, physical therapy, respiratory, and X-ray equipment.

Key dates and deadlines

This Invitation for Bid (IFB) was published on August 14, 2026. The deadline for submitting your response is September 14, 2026, at 2:00 PM ET. All responses must be submitted by this time.

Who this opportunity suits

This opportunity is suitable for businesses that can supply specialized medical equipment and supplies, particularly those with expertise in the listed categories such as X-ray machines, cardiology equipment, sonography machines, medication management systems, and dental supplies. Firms offering maintenance services for autoclaves are also relevant. Vendors should be able to fulfill orders on an as-needed basis for community colleges across North Carolina.

How to respond

To respond to this solicitation, you must first access the official posting on North Carolina’s electronic Vendor Portal (eVP). You can view the posting and its associated documents without needing an account. However, to submit a response, you will need to register for a free vendor account on the NC eVP.

The solicitation document, identified as Doc2355918082, contains full instructions on how to submit your response. Some North Carolina bids use the separate NC eProcurement (Ivalua) tool for submissions, while others direct submission methods within the posting itself. Follow the specific instructions provided in the solicitation before the deadline.

Tips for preparing a competitive response

Carefully review all categories of equipment and supplies requested to ensure your firm can meet the specifications for each you intend to bid on. Provide clear and detailed descriptions of the products you offer, including any relevant certifications or compliance information.

Pay close attention to any requirements for delivery, warranty, and ongoing support. Since this is an as-needed contract, demonstrating your capacity for timely fulfillment and reliable service will be important. Ensure all required forms and documentation are completed accurately and submitted by the deadline.