How to bid on seal assembly, shaft (NSN 4320-012698849) for the DEPT of Defense

What the DLA is buying and why it matters

The Defense Logistics Agency (DLA) Land and Maritime is seeking a long-term contract for seal assemblies, shaft, spring loaded, National Stock Number (NSN) 4320-012698849. This will be a Firm-Fixed-Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract with a five-year ordering period, consisting of a three-year base and two one-year option periods.

The estimated annual demand quantity is 314 units. This opportunity is significant for small businesses as it is a Full and Open Competition with a Total Small Business Set-Aside, aimed at ensuring continued supply availability for a critical DLA-managed item.

Key dates and what happens at the deadline

The solicitation, SPE7MX26RX077, is expected to be available on or about August 24, 2026. The deadline for responses is on or around September 24, 2026, at 4:00 PM ET. It may take up to three business days from the issue date for the solicitation to appear on DIBBS.

At the deadline, all proposals must be submitted. The DLA will then evaluate offers based on factors including price, past performance, delivery performance, and other criteria specified in the solicitation. The government reserves the right to award on a Best Value basis, which means the lowest price may not be the sole determining factor.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in equipment manufacturing or supply, particularly those with experience in producing or sourcing seal assemblies or similar mechanical components. The NAICS code is 333912 (Pumps and Pumping Equipment Manufacturing) with a 1,000-employee size standard, and the Federal Supply Class (FSC) is 4320 (Power Transmission Equipment, Miscellaneous).

Vendors should be capable of meeting a requested delivery timeline of 155 days after receipt of each delivery order and be prepared to comply with Certificate of Quality Compliance requirements.

How to respond to this solicitation

The solicitation will be available through the DLA Internet Bid Board System (DIBBS). Hard copies will not be provided. To access technical data, including drawings and specifications, you can use the DLA Collaboration Folder (C-Folder) or the TDMT link provided in the solicitation by querying for MR012698849 and/or SPE7MX26RX077.

DIBBS quotations are acceptable and preferred for submission. Offerors are responsible for completing the solicitation in its entirety. Alternatively, proposals may be submitted electronically in PDF format to Mandy Phipps-Kuhlman at [email protected], ensuring a completed and signed SF 1449 is included before the closing date and time.

Tips for a competitive response

Thoroughly review all technical data, drawings, and specifications as soon as the solicitation is released to ensure full understanding of the item requirements. Pay close attention to the Certificate of Quality Compliance requirement.

Given that award may be made on a Best Value basis, beyond just price, highlight your firm's past performance and delivery capabilities in your proposal. If you have a strong track record of timely and quality deliveries for similar items, emphasize this.

Ensure your proposal addresses all aspects of the solicitation, including compliance with Trade Agreements Act (TAA) provisions and any domestic preference requirements. Double-check all submission requirements, especially if submitting via email, to ensure your SF 1449 is signed and in the correct format before the deadline.