Bid guide
How to bid on VA Chiller 3 repair design services in Maine
What the VA is seeking
The Department of Veterans Affairs is researching potential sources for architecture and engineering services to investigate and design repairs to Chiller 3 at the VA Maine Health Care System in Togus. The work includes site visits, field investigation, studies, user interviews, drawings, and cost estimates, with design completed to 35%. The design should address cooling and oil leaks.
This is a sources-sought market research notice, not a request for qualifications or an SF330 submission. The VA will use responses to help determine whether a later procurement should be set aside for a small-business category. No set-aside has been decided.
Deadline and what happens next
Send your response by November 20, 2026, at 12:00 PM ET. The notice asks for a brief response; lengthy submissions are not expected, and no maximum page count is stated.
The VA may use this market research, along with other resources, to choose a set-aside category. A separate public announcement requesting qualification statements is expected after that decision. Not responding to this notice will not prevent a firm from being considered for that later announcement if it meets the set-aside requirements.
Who this opportunity suits
This notice is relevant to architecture and engineering firms with experience evaluating existing conditions and designing repairs to mechanical or chiller systems. The procurement is categorized under NAICS 541330, Engineering Services, with a stated SBA size standard of $22.5 million in average revenue.
Firms of different socioeconomic statuses may respond; the VA is using the responses to assess the appropriate set-aside category. A firm may also describe a proposed team of subcontractors or a joint venture.
How to submit a response
Send a letter of interest or similar document by email to Diane C. Davis at [email protected]. Include “36C24127R0009 Sources Sought Response” in the email subject. Keep attachments below 7 MB; if needed, send multiple emails and label the subject with “1 of n” and the appropriate sequence.
To find the opportunity through the portal, click “View original source.” If the first click opens the portal homepage, click it again to go straight to the bid. A free account may be needed to view documents, though many bids can be viewed without one.
Prepare a focused market research response
Address the information the VA requested: your firm name as it appears in SAM.gov, UEI, and socioeconomic status; relevant experience; the anticipated team’s socioeconomic categories and estimated work shares; and your interest and capacity to perform alongside ongoing projects. Add capability information or other documents only if they help explain your qualifications.
Keep the response concise and specific to the Chiller 3 work. Use examples that show relevant investigation, design, drawing, and cost-estimating experience, and make team roles and estimated work percentages easy to understand. Check the recipient, subject line, deadline, and attachment size before sending.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.