How to bid on 33 Desktop Computer Setups for the Department of State

What the Department of State is buying

The Department of State is seeking 33 complete desktop computer setups. Each setup must include a micro-form-factor desktop computer, a 24-inch IPS monitor, and a VESA mount designed for under-desk installation with a power supply sleeve.

This is an opportunity for vendors who can supply specific IT equipment. The agency needs these items for use in Conakry, so vendors should consider their ability to deliver to this location.

Key dates and what happens at the deadline

This solicitation was published on September 04, 2026. The deadline for submitting your response is September 17, 2026, at 7:59 PM ET. All proposals must be submitted by this time.

It is important to submit your bid well before the deadline to avoid any last-minute technical issues. Late submissions are typically not accepted.

Who this opportunity suits

This opportunity is suitable for IT equipment suppliers, computer hardware vendors, and businesses specializing in office technology solutions. Specifically, firms that can provide desktop computers, monitors, and mounting hardware meeting detailed technical specifications will be a good fit.

Vendors should be able to supply computers with at least an Intel Core i5-12500T-equivalent processor, 16 GB RAM, a 256 GB NVMe SSD, and Windows 11 Pro or an approved alternative. Monitors must be 24-inch IPS displays with at least 1920x1080 resolution and DisplayPort input. All equipment must be compatible with 220-volt electricity.

How to respond to this solicitation

To access the full details and respond to this Request for Proposal (RFP), you need to go to the original source portal. Click the “View original source” link. If the first click takes you to the portal’s homepage, click the link again to navigate directly to the bid.

You may need to create a free account on the portal to view all the solicitation documents. However, for some bids, you can view documents without an account.

Tips for preparing a competitive response

Carefully review all specifications to ensure your proposed equipment precisely matches or exceeds the requirements. Pay close attention to details like processor equivalent, RAM, SSD type and size, operating system, display resolution, and power compatibility (220v).

Clearly itemize each component of the 33 setups, demonstrating how each part meets the agency's needs. Provide clear documentation or specifications for the products you are proposing. Ensure your pricing is competitive and reflects the quality and specifications of the required items.

Double-check that your submission is complete and all required forms and information are included before the deadline. Organize your proposal clearly so the evaluators can easily find the information they need.