Bid guide
How to bid on Refurbished Servers and Warranty Support Services for the City of Lynchburg
What the City of Lynchburg is buying
The City of Lynchburg is looking to purchase refurbished servers and associated warranty support services. This equipment and support are needed to prepare the City for a major migration to a new virtualization platform.
This opportunity is important for vendors because it supports a critical infrastructure upgrade for the City, aiming for a more cost-effective solution before potential vendor lock-ins and price increases in 2027.
Key dates and what happens at the deadline
This Invitation for Bids (IFB) was published on September 03, 2026. The deadline for responses is September 16, 2026, at 11:00 AM ET. All bids must be submitted by this time.
Any addenda related to this solicitation will be posted exclusively on the City of Lynchburg's bids webpage. Vendors should monitor this page for updates.
Who this opportunity suits
This opportunity is suitable for businesses that specialize in providing refurbished server equipment and comprehensive warranty support services. Firms with experience in IT infrastructure, particularly virtualization platforms, will find this relevant.
The solicitation falls under the equipment category, specifically for IT hardware and related services.
How to respond to this solicitation
To access the full solicitation documents, you need to go to Virginia's eProcurement portal, eVA. The solicitation number is 127809. Viewing the posting is public and does not require an account.
To submit a response, you must sign in with a free eVA vendor account before the deadline. Ensure your account is set up in advance to avoid last-minute issues.
Tips for preparing a competitive response
Carefully review all specifications for the refurbished servers and warranty support services. Ensure your proposed hardware meets or exceeds the stated requirements and that your support plan is comprehensive.
Pay close attention to the terms and conditions related to the warranty and support services. Clearly outline your service level agreements, response times, and any included maintenance. Highlight your experience with similar virtualization platform migrations or server deployments to demonstrate your capabilities.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Lynchburg; the original posting controls.