How to bid on Physical Space Design & Furnishing work at American Center Chennai for the Department of State

What the agency is buying

The U.S. Consulate General Chennai is seeking quotes for physical space design and furnishing work at the American Center in Chennai, India. This is an opportunity for vendors specializing in design and furnishing services to work with the Department of State.

The solicitation number is 191N6026Q0008 - PR16205552. All responsible sources are invited to submit a quotation.

Key dates and deadlines

The deadline to register for the mandatory site visit is September 1, 2026, by 12:00 noon IST. The site visit itself will take place on September 2, 2026, at 3:00 p.m. IST at the U.S. Consulate General Chennai.

Technical questions must be submitted by September 5, 2026, by 2:00 p.m. IST. The final deadline for submitting your electronic quotation is September 15, 2026, at 3:00 p.m. IST.

Who this opportunity suits

This opportunity is suitable for firms with expertise in physical space design and furnishing. Vendors should be prepared to provide all necessary information and complete all work as described in the solicitation documents. Experience with government contracts or international projects may be beneficial.

How to respond

To access the solicitation documents, you will need to view the original source on the portal. You may need a free account to view some documents, though not all bids require one.

Vendors must register for the mandatory site visit by emailing [email protected]. Technical queries should also be sent to this email address using the provided Vendor QA Sheet format. Your final quotation must be submitted electronically via email to [email protected] with the subject line “191N6026Q0008- PR16205552 – Physical Space design and furnishing works at American Center Chennai”. Do not submit your quotation via courier.

Tips for a competitive response

Carefully read all attached documents, including the RFQ letter, Scope of Work (SOW), and the Technical Evaluation form. Ensure you understand all requirements and clauses, such as the Commercial Items Annex B and Vendor Safety requirements.

Attend the mandatory site visit to gain a clear understanding of the project scope and ask any clarifying questions. Submit your technical queries by the deadline to ensure you have all necessary information before preparing your quote. Complete and submit the Technical Evaluation form as it is mandatory. Ensure your quotation is submitted electronically to the correct email address and by the specified deadline; late submissions will not be considered.