How to bid on 161132 Road Monitor Services for Virginia Department of Transportation

What the agency is buying

The Virginia Department of Transportation (VDOT) is seeking road condition monitors. These monitors must come with vehicles and Automatic Vehicle Location (AVL) systems. The purpose is to support VDOT's snow and ice removal operations.

This work is seasonal and will be needed on an as-needed basis during winter weather events. The service areas are within VDOT's Northern Virginia District, specifically the Prince William Residency. This is an opportunity for businesses that can provide specialized equipment and personnel for critical winter weather support.

Key dates and deadlines

The solicitation was published on August 24, 2026. All responses must be submitted by September 15, 2026, at 5:00 AM ET. It is important to submit your response before this deadline, as late submissions are typically not accepted.

Who this opportunity suits

This opportunity is suitable for firms that can provide specialized equipment, specifically road condition monitors, vehicles, and AVL systems. Businesses with experience in supporting winter weather operations or providing equipment for road maintenance will find this relevant. The category for this bid is equipment, indicating a need for physical assets and related services.

How to respond

To access the full solicitation documents and instructions, you need to go to eVA, Virginia's eProcurement portal. You can view the posting publicly without an account.

To submit a response, you will need to sign in with a free eVA vendor account. Make sure to complete your vendor registration and sign in before the September 15, 2026, deadline.

Tips for a competitive response

When preparing your response, clearly detail the specifications of the road condition monitors, vehicles, and AVL systems you propose. Emphasize how your equipment meets or exceeds the requirements for supporting snow and ice removal operations.

Highlight any experience your firm has in providing similar services, especially for state or local government agencies. Since the work is seasonal and on an as-needed basis, demonstrate your capacity to respond quickly and efficiently during winter weather events. Ensure all required forms and documentation are completed accurately and submitted on time through the eVA portal.