How to bid on HVAC Maintenance Services for USDA-ARS-PWA Adams OR

What the agency is buying

The USDA Agricultural Research Service (USDA-ARS-PWA) is seeking a contractor to provide one year of maintenance services for HVAC systems and the Alerton Building Automation System controls at its facility in Adams, Oregon. This includes all necessary labor, filters, belts, lubricants, materials, and equipment. The contractor will be responsible for scheduled twice-yearly maintenance.

Key dates and deadlines

This solicitation was published on August 25, 2026. A site visit is scheduled for Thursday, September 3, 2026, starting at 10:00 AM PDT. Questions from vendors are due by Wednesday, September 9, 2026, at 10:00 AM PDT. The final deadline for submitting your quotation is September 17, 2026, at 1:00 PM ET. All quotations must be submitted by this time.

Who this opportunity suits

This opportunity is a total set-aside for small businesses. The relevant North American Industry Classification Standard (NAICS) Code is 811310, which covers Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The small business size standard for this NAICS code is $12.5 million. Firms specializing in HVAC maintenance and building automation system services, particularly those familiar with Alerton systems, would be well-suited for this bid.

How to respond

This is a combined synopsis/solicitation, meaning it serves as the only solicitation document. A separate written solicitation will not be issued. To access the opportunity, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view all associated documents. Questions must be submitted using Attachment V - Contractor RFIs by the specified deadline.

Tips for a competitive response

Carefully review all terms and conditions, especially Attachment I, which details site visit procedures. Attending the site visit on September 3, 2026, is highly recommended to gain a clear understanding of the facility and the specific HVAC and Alerton systems requiring maintenance. Ensure your quotation clearly outlines your experience with similar systems and your capacity to provide all required labor, materials, and equipment for both routine and unscheduled maintenance. Pay close attention to the biannual maintenance requirements and ensure all associated costs are included in your pricing.

When preparing your response, make sure to address all aspects of the solicitation, including the provision of filters, belts, lubricants, and other materials. Since this is a total small business set-aside, confirm your firm meets the NAICS 811310 size standard of $12.5 million. Submit any questions you have by the September 9, 2026 deadline using the specified form to ensure you have all necessary information before submitting your final quotation.