Bid guide
How to bid on the Strengthening Communities Database for NYC Emergency Management
What NYC Emergency Management is buying
New York City Emergency Management (NYCEM) is looking for a secure, off-the-shelf database. This system will support their Strengthening Communities program. Its main purpose is to be a central communication hub for Community Preparedness staff and the community coalitions and networks involved in the program.
This is an opportunity for technology vendors who can provide a ready-to-use database solution that meets these communication and management needs.
Key dates and what happens at the deadline
The deadline for submitting responses to this solicitation is September 21, 2026, at 2:00 PM ET. All responses must be submitted by this time.
It is crucial to submit your proposal through the specified portal before the deadline. Late submissions are typically not accepted.
Who this opportunity suits
This opportunity is suitable for technology firms specializing in database solutions, particularly those offering off-the-shelf products. Vendors with experience in secure data management and communication platforms for community or emergency services programs would be a good fit.
The relevant category for this bid is technology, specifically database and communication software.
How to respond to this solicitation
To access the solicitation documents, you need to use the PASSPort Public Portal. Search for EPIN 01727P0002 in the 'KEYWORD' field and select 'Office of Emergency Management' from the 'AGENCY' dropdown.
Responses to this Request for Proposals (RFP) must be submitted through PASSPort. You will need to register a free vendor account in PASSPort to submit your proposal before the due date.
Tips for preparing a competitive response
When preparing your response, clearly demonstrate how your off-the-shelf database solution will function as a central communication hub. Highlight its security features and ease of use for both staff and community partners.
Focus on how your proposed system directly addresses the needs of the Strengthening Communities program. Provide concrete examples or descriptions of how your database will facilitate communication and program management. Ensure all required forms and documentation are completed accurately and submitted through PASSPort by the deadline.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from NYC Emergency Management; the original posting controls.