How to bid on Waterloo Health Isolation Carts with IV Poles for the VA

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is seeking 14 Waterloo Health tall aluminum isolation carts and 14 matching IV pole accessories for the White River Junction VA Medical Center in White River Junction, Vermont. This is a brand-name-only solicitation, meaning no substitute products will be accepted.

The new equipment will replace existing end-of-life isolation carts in the Medical Surgical Unit, ICU, and PACU. These carts are essential for protecting healthcare providers and maintaining compliance with TJC and VHA Directives related to Infection Prevention and Infectious Diseases. Vendors should note that this procurement follows facility standardization.

Key dates and what happens at the deadline

This solicitation was published on August 03, 2026. The deadline for submitting your quote is August 14, 2026, at 12:00 PM ET. All required information, including pricing, warranty terms, delivery lead time, discount terms, and confirmation of SAM active registration, must be submitted by this time.

Who this opportunity suits

This opportunity is a small business set-aside, making it suitable for small businesses specializing in healthcare equipment. The associated North American Industrial Classification System (NAICS) code is 339112, Surgical Appliance and Supplies Manufacturing, with a small business size standard of 1,000 employees. The Federal Supply Class (FSC) is 6515, Medical and Surgical Instruments, Equipment, and Supplies.

Vendors must be able to provide new, state-of-the-art Waterloo Health brand isolation carts and IV poles, as specified in the product listing. The contract also requires delivery, on-site assembly and installation, training for VA staff, user and service manuals, cleaning guidance, and at least a one-year manufacturer warranty.

How to respond to this solicitation

This is an RFQ (Request for Quotation), and a formal written solicitation document will not be issued. To access the opportunity, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view all documents, though this is not always required.

Your quotation should include unit and total pricing for the 14 Waterloo Health Tall Aluminum Unicarts (Part Number WTLZA999YEL) and 14 IV Pole Accessories (Part Number MPH01WIV2). Also include shipping costs, warranty terms, delivery lead time, discount terms, and confirmation of your active SAM registration.

Practical tips for a competitive response

Since this is a brand-name-only solicitation, ensure your quote strictly adheres to the specified Waterloo Health products and part numbers. Do not propose any substitutes. Clearly itemize all costs, including the unit price and total price for each line item, as well as shipping.

Pay close attention to the Statement of Work, which details requirements for delivery, installation, and training. Provide clear information on how you will meet each of these service requirements, including providing user manuals, service manuals, cleaning instructions, and on-site in-service training for VA staff. Confirm that all equipment will be new and not recertified or refurbished.