How to bid on Water Treatment of HVAC Systems for the Department of State

What the agency is buying

The U.S. Department of State is seeking quotes for preventive maintenance services. This includes water treatment for HVAC mechanical systems and compound potable water systems. This opportunity is for services in Podgorica.

Key dates and deadlines

The deadline for submitting questions about this solicitation is August 4, 2026, by noon local time. All questions must be submitted in writing and in English. Answers will be posted on SAM.gov.

The final deadline for submitting your quotation is August 17, 2026, by noon local time. Quotes submitted after this time will not be accepted. It is your responsibility to monitor SAM.gov for any updates to the solicitation.

Who this opportunity suits

This opportunity is suitable for firms specializing in construction, particularly those with expertise in HVAC system maintenance and water treatment services. Vendors should be prepared to provide services in Podgorica. Offerors must be registered in the System for Award Management (SAM) database.

How to respond

To respond, you must follow the instructions in Section 3 of the solicitation document. Complete the required portions of the attached document, which include the SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), and any additional information specified in Section 3. You must also provide proof of your SAM registration.

Your quotation must be submitted electronically via email to [email protected]. Ensure your email indicates the solicitation number 19MJ1926Q0005. All proposals must be in English. Incomplete proposals will not be accepted. You must submit your financial and technical offers separately.

Tips for preparing a competitive response

Carefully review all sections of the solicitation, especially Section 3, to ensure you meet all requirements. Pay close attention to the instructions for submitting separate financial and technical offers. Clearly articulate your firm's experience and capabilities in preventive maintenance, HVAC water treatment, and potable water system management.

Ensure your SAM registration is active and up-to-date before the submission deadline. Double-check that all required forms and information are complete and accurately filled out. Submitting questions by the deadline can help clarify any ambiguities, allowing you to submit a more precise and compliant quote.