How to bid on Water Softener System Purchase and Maintenance for the DEPT of Defense

What the agency is buying and why it matters

The Department of Defense needs a water softener system for Eglin Air Force Base in Florida. This includes the purchase, installation, and ongoing maintenance of the system. The selected contractor will be responsible for providing all necessary management, supervision, travel, tools, supplies, equipment, and labor.

This is an opportunity for small businesses to provide essential equipment and services to a government facility, ensuring the base has a functional water softening system.

Key dates and what happens at the deadline

The solicitation was issued on August 5, 2026. If you have questions about the solicitation, they must be submitted in writing by August 12, 2026, at 1:00 PM EST. No questions will be answered after this time.

Your complete quote must be submitted electronically by August 18, 2026, at 1:00 PM EST. This is a firm deadline, and late submissions are typically not considered.

Who this opportunity suits

This opportunity is a total small business set-aside, meaning only small businesses are eligible to bid. The NAICS code for this solicitation is 238220, which covers Plumbing, Heating, and Air-Conditioning Contractors.

Firms with experience in providing, installing, and maintaining water softener systems, especially those familiar with commercial or industrial applications, would be well-suited for this contract.

How to respond to this solicitation

All quotes must be submitted electronically. You need to email your quote to SSG James Caldwell at [email protected] and MAJ Jack Konrat at [email protected].

The email subject line must include the solicitation number, W9124M26QA016. The body of your email should state your company's name, address, phone number, Unique Entity Identifier (UEI), and email address. Ensure you complete Section 15 on the SF 30 form and all applicable sections on the SF 1449 form as part of your submission. An amendment correcting CLIN 1001 has been issued, so ensure you have the latest version of the solicitation documents.

Tips for preparing a competitive response

Carefully review all sections of the solicitation, including the amendment correcting CLIN 1001, to ensure you understand the full scope of work and all requirements. Pay close attention to the specific details regarding the water softener system, installation, and maintenance tasks.

When preparing your quote, clearly outline how your firm meets all requirements, including providing supervision, travel, tools, equipment, supplies, and labor. Detail your experience with similar projects and highlight any relevant certifications or qualifications your team holds. Ensure your pricing is competitive and accurately reflects the services and equipment being provided.

Double-check that all required forms, such as the SF 30 and SF 1449, are completely and accurately filled out. Submit your quote well before the August 18, 2026, 1:00 PM EST deadline to avoid any last-minute technical issues.