Bid guide
How to bid on Water Purification System Maintenance for USDA
What the agency is buying
The Department of Agriculture (USDA) needs preventive maintenance services for its water purification system. This system is located at the National Center for Applied Plant Protection in Laurel, Maryland. This is a five-year, firm-fixed-price contract, consisting of a 12-month base period and four additional 12-month option periods. The required services include quarterly, biannual, and annual maintenance tasks. The contractor will be responsible for providing all necessary materials and services as outlined in the Statement of Work.
Key dates and deadlines
The solicitation was published on July 30, 2026. If you have questions about this opportunity, they must be submitted via email by 12:00 PM on August 14, 2026. A site visit is scheduled for August 18, 2026, at 10:00 AM. All complete offers, including the SF-1449 and Attachment 2 (Labor Exemption Form), must be submitted via email by 12:00 PM Eastern Time on August 17, 2026. Incomplete packages may not be considered.
Who this opportunity suits
This opportunity is suitable for firms specializing in water purification system maintenance and related professional services. Vendors with experience in providing preventive maintenance for complex scientific or industrial water systems would be a good fit. The contract structure, a five-year firm-fixed-price agreement, favors companies capable of committing to long-term service delivery at a consistent rate.
How to respond
To respond to this solicitation, you must submit a complete package via email. This package must include the SF-1449 and Attachment 2, which is a Labor Exemption Form. Ensure the solicitation number is included in the subject line of your email. All submissions must be received by the deadline of 12:00 PM Eastern Time on August 17, 2026. Site visits are by appointment only and require coordination with PPM/EPM. Government-issued photo identification is required for entry. To schedule a site visit, contact Wesley Hutchinson via phone at 301-313-9256 or email at [email protected].
Tips for preparing a competitive response
Carefully review the Statement of Work to ensure your proposal addresses all required quarterly, biannual, and annual maintenance tasks. Clearly detail your firm's experience with similar water purification systems and preventive maintenance contracts. Pay close attention to all submission requirements, including the specific forms like the SF-1449 and Attachment 2. Submitting a complete and accurate package by the deadline is crucial, as incomplete offers may be deemed ineligible. Consider attending the site visit to gain a better understanding of the system and facility, which can help you tailor a more precise and competitive offer.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Agriculture, Department of; the original posting controls.