How to bid on VOLVO Heavy Equipment, Maintenance and Repair Service USCG Tracen Cape May

What the Coast Guard is buying

The U.S. Coast Guard Training Center (TRACEN) Cape May needs maintenance and repair services for two Volvo machines. This includes restoring a 2024 Volvo ECR50F crawler excavator and performing 500-hour preventive maintenance on both the excavator and a 2024 Volvo L20H wheel loader. The work involves diagnostics, using original equipment manufacturer (OEM) parts, hydraulic-cylinder repairs, bucket-cylinder resealing, and proper waste disposal.

This is a small business set-aside opportunity, meaning only small businesses can submit offers. The North American Industrial Classification System (NAICS) code is 811310, with a small business size standard of $12.5 million.

Key dates and deadlines

The solicitation was published on July 21, 2026. The deadline for submitting your offer is August 10, 2026, at 11:00 AM ET. Offers must be signed and dated.

A site visit is scheduled for August 4, 2026, at 10:00 AM EST at TRACEN Cape May Security Office. If you wish to attend the site visit, you must submit your request via email by close of business on July 30, 2026. You will also need to provide personal and vehicle information and obtain a Visitor Access Form at least 72 hours before the visit.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in heavy equipment maintenance and repair, particularly those with experience working on Volvo machinery. Firms with expertise in hydraulic systems, OEM parts procurement, and compliant waste disposal will be well-suited. The work will be performed on-site at TRACEN Cape May, New Jersey.

How to respond

To access the solicitation, click “View original source” above. If you land on the portal’s homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.

Your offer must include the solicitation number, your company's name, address, and telephone number, and your Unique Entity Identifier (UEI). You must also provide information for evaluating the factors in provision 52.212-2, complete any required representations and certifications, and state your agreement with all terms and conditions. You must provide prices for all items/CLINs; leaving a unit price blank or entering anything other than a dollar figure will make your offer unacceptable.

Tips for a competitive response

Ensure your offer clearly demonstrates your technical capability to perform maintenance and repairs on Volvo ECR50F excavators and L20H loaders. Highlight your access to appropriate diagnostic equipment and software compatible with Volvo machinery. Emphasize your ability to obtain and use OEM parts and marine-grade lubricants.

Develop a clear and comprehensive plan for executing all required repairs and preventative maintenance, adhering to OEM specifications and environmental regulations. Detail your approach to scheduling, on-site work, and minimizing equipment downtime. Provide strong past performance examples related to Volvo heavy equipment maintenance and repair services.