Bid guide
How to bid on Vidir Motorized Storage Bed Lift Maintenance and Repair Services for VA
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) Loma Linda Healthcare System needs preventive maintenance and emergency repair services for eight Vidir motorized storage bed lifts. These lifts are located at the VA Loma Linda Off-Site Warehouse in Redlands, California. The lifts are used to store hospital beds vertically, which helps with safety, efficiency, and compliance with various regulations.
This contract covers two preventive maintenance visits per unit each year, along with emergency repair services. The contractor will need to provide all labor, OEM-approved parts, tools, materials, and transportation. This is a base period plus four option years, running from September 1, 2026, through August 31, 2031. This is a significant opportunity for a qualified small business to secure a long-term service contract with the VA.
Key dates and what happens at the deadline
The solicitation was published on July 30, 2026. All quotes are due by August 12, 2026, at 4:00 PM Pacific Time. This is also August 13, 2026, at 7:00 PM Eastern Time. It is crucial to submit your quote before this deadline. Late submissions may not be considered.
The VA will verify the Service-Disabled Veteran-Owned Small Business (SDVOSB) status of all offerors in the VetCert system before making an award. Ensure your status is current and verified at the time of quote submission and award.
Who this opportunity suits
This opportunity is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Only firms verified and listed as SDVOSBs in the Veteran Small Business Certification (VetCert) system at the time of quote submission and award are eligible.
The work falls under NAICS code 811210, Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $34 million. The Product Service Code (PSC) is J065, Maintenance, Repair, and Rebuilding of Medical/Scientific Equipment. This contract is suitable for businesses with expertise in maintaining and repairing specialized mechanical and electrical equipment, particularly in a healthcare or warehouse setting.
How to respond to this solicitation
This is a Request for Quotation (RFQ), and a formal written solicitation document will not be issued separately. This announcement itself constitutes the only solicitation. You will need to provide a quotation for the services outlined.
To access the full details and any attached documents, you must click “View original source” on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account on the portal to view all documents, though this is not always required.
Practical tips for a competitive response
Carefully review the Statement of Work (SOW) titled “Preventative Maintenance Services for Vidir Motorized Storage Bed Lifts.” This document details all requirements, tasks, and performance standards, including compliance with OEM specifications, VA and VHA policies, Joint Commission standards, CMS requirements, OSHA regulations, and NFPA 101 Life Safety Code.
Ensure your quote clearly addresses both the preventive maintenance cycles and the emergency repair services. Provide a clear breakdown of costs for each line item, including the two preventive maintenance cycles per year for all eight units and the emergency service calls. Highlight your experience with similar equipment and your ability to provide OEM-approved parts and timely service. Confirm your SDVOSB status is current and verifiable in VetCert.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.