How to bid on Video Teleconferencing and Audio-Visual Systems at Hill AFB

What the agency is buying

The Department of Defense is seeking an Indefinite Delivery, Indefinite Quantity (IDIQ) contractor to provide comprehensive services for video teleconferencing (VTC) and audio-visual (AV) systems at Hill Air Force Base in Utah. This includes designing, purchasing, installing, refreshing, troubleshooting, and maintaining these systems.

Vendors will offer engineering and design consultation, along with new and upgraded equipment. This is a significant opportunity for technology firms specializing in communication and presentation systems.

Key dates and deadlines

The solicitation was published on July 29, 2026. Written questions from vendors are due by August 13, 2026, at 10:00 AM MDT. The final deadline for proposals is August 27, 2026, at 4:00 PM ET. All submissions must be received by this time.

Who this opportunity suits

This opportunity is ideal for technology firms with expertise in video teleconferencing and audio-visual system integration. Companies should have capabilities in system design, equipment procurement, installation, maintenance, and technical support. Experience with government contracts, particularly within the Department of Defense, would be beneficial.

How to respond

To access the full solicitation documents, click “View original source” on the portal. If the first click leads to the portal's homepage, click it again to go directly to the bid. You may need to create a free account on the portal to view all attached documents.

Tips for a competitive response

Carefully review all attached documents, especially the Performance Work Statement (PWS), to fully understand the scope of services required. Pay close attention to the specific technical requirements for VTC and AV systems. Highlight your firm's experience with similar projects, particularly those involving complex system integration and ongoing maintenance.

Ensure your proposal clearly addresses how you will provide design consultation, procure equipment, and offer timely troubleshooting and refresh services. Submit any questions you have in writing before the August 13 deadline to ensure clarity on all requirements.