How to bid on the DLA HQ Fall Festival vendor opportunity with the DEPT of Defense

What the agency is buying and why it matters

The Defense Logistics Agency (DLA) Family, Morale, Welfare, and Recreation is seeking vendors and sponsors for its 2026 McNamara Headquarters Complex Fall Festival. This event will take place on October 28, 2026, at Fort Belvoir, Virginia.

This festival is an opportunity for businesses to showcase products and services to over 7,000 Department of Defense personnel, Warfighters, and their families. The complex includes personnel from DLA, the Defense Contract Audit Agency, the Defense Technical Information Center, and the Defense Threat Reduction Agency.

The event will feature a themed 5K Fun Run and an outdoor Farmers Market. Vendor tables cost $250 and include a 6-foot table and two chairs. Sponsorship opportunities are also available with custom, high-visibility packages.

Key dates and what happens at the deadline

The solicitation was published on August 05, 2026. Responses are due by September 04, 2026, at 5:00 PM ET. This is the deadline for submitting your Vendor Response Form.

After the deadline, the agency will review the submitted forms to finalize vendor and sponsor participation for the Fall Festival on October 28, 2026.

Who this opportunity suits

This opportunity is suitable for businesses that offer products or services relevant to military personnel and their families. It is categorized as a professional services opportunity.

Firms looking to gain direct exposure to a large audience within the Department of Defense community, including personnel from DLA, DCAA, DTIC, and DTRA, would find this beneficial.

How to respond

To access the full details, you need to view the original source on the portal. Click the “View original source” link. If you land on the portal’s homepage, click the link again to go directly to the bid.

You may need a free account on the portal to view all documents, though this is not always required. Once you have reviewed the Request for Information (RFI), complete the Vendor Response Form found at the bottom of the RFI.

Submit your completed Vendor Response Form via email to [email protected] by the September 4, 2026 deadline.

Tips for preparing a competitive response

Carefully read the entire Request for Information (RFI) to understand all event details, security requirements, and base access procedures. Ensure your business can meet all specified conditions.

Clearly articulate what products or services you will offer at your vendor table. If pursuing a sponsorship, consider how your brand aligns with the event and the defense community.

Submit your Vendor Response Form well before the September 4, 2026, 5:00 PM ET deadline. This allows time to address any potential technical issues or questions before the submission window closes.