Bid guide
How to bid on Vehicle and Equipment Maintenance for CONUS Request for Information from FEMA
What FEMA is buying and why it matters
The Federal Emergency Management Agency (FEMA) is seeking information from companies that can provide maintenance and repair services for vehicles and equipment. This includes scheduled and unscheduled inspections, maintenance, and accident repairs. The services are needed at four specific locations across the Contiguous United States (CONUS): Atlanta, GA; Fort Worth, TX; Greencastle, PA; and Tracy, CA.
This is a Request for Information (RFI), not a contract offer. FEMA is gathering information to understand market capabilities and plan for future service needs for its National Fleet Equipment. Responding to an RFI can help your company get on FEMA's radar for future solicitations related to these services.
Key dates and what happens at the deadline
The deadline for submitting your RFI response is Monday, August 31, 2026, at 11:00 AM Eastern Time (ET). All responses must be submitted electronically by this time.
There is also an earlier deadline for questions regarding this RFI: Friday, August 14, 2026, at 11:00 AM ET. After the RFI response deadline, the government will not provide additional information or notify respondents of the market research results. Responses to this RFI are not binding contracts.
Who this opportunity suits
This opportunity is suitable for companies with expertise in vehicle and equipment maintenance and repair. Firms that can provide comprehensive services, including inspections, scheduled and unscheduled maintenance, and accident repairs, are encouraged to respond.
The requirement covers four distinct geographical locations, so companies with the capacity to serve one or more of these areas (Atlanta, GA; Fort Worth, TX; Greencastle, PA; Tracy, CA) would be a good fit. This falls under the equipment maintenance and repair services category.
How to respond to this RFI
To respond, you must submit your RFI response electronically. Send your submission to Danyelle Wilcox, Contracting Officer, at [email protected]. Ensure your response is sent before the August 31, 2026, 11:00 AM ET deadline.
If you have questions about the RFI, send them to the same email address by August 14, 2026, 11:00 AM ET. Remember that this is an RFI for information gathering, and responses are not offers for a contract.
Tips for preparing a competitive RFI response
When preparing your RFI response, clearly articulate your company's capabilities in vehicle and equipment maintenance and repair. Detail your experience with similar types of equipment and vehicles, and highlight your ability to perform both scheduled and unscheduled services, including accident repairs.
Specify which of the four locations your company can effectively serve. Provide information on your personnel, tools, equipment, and materials that would be used to fulfill such requirements. Even though this is not a contract, a well-structured and informative response can help FEMA understand your firm's potential for future work.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Homeland Security, Department of; the original posting controls.