Bid guide
How to bid on Mecklenburg County’s Valerie C. Woodard Deep Energy Retrofit
What Mecklenburg County is buying
Mecklenburg County is seeking sealed, single-prime, lump-sum construction bids for Phase II of the Valerie C. Woodard Building deep energy retrofit in Charlotte, North Carolina. This is an invitation for bids (IFB) for construction work.
The bid, performance, and payment and material bonds are required. The County may waive technicalities or reject any or all bids.
Key dates and the bid deadline
The mandatory onsite pre-bid meeting is November 19, 2026, at 10:00 a.m. It begins at Suite 6000, 3205 Freedom Drive, Charlotte.
The notice gives the bid deadline as December 8, 2026, at 2:00 p.m. EST. Sealed proposals must be hand-delivered to the Mecklenburg County Asset & Facility Management Department, 3205 Freedom Drive, Suite 6000, Charlotte, NC 28208. Bids will be opened and read aloud there. The listing summary gives a different time, 1:00 p.m. ET; confirm the controlling deadline in the solicitation documents and plan to deliver before it.
Who this opportunity suits
This opportunity is for prime general contractors equipped to bid a lump-sum construction project and meet the applicable North Carolina laws and licensing-board regulations. The mandatory onsite meeting and required bonds are important to assess before pursuing the bid.
Prime general contractors must send a written letter of interest to the County’s authorized design consultant at least 48 hours before bid opening. The notice says this is required for placement on the official Bidders List, automatic distribution of potential addenda, and consideration as a responsive bidder.
How to access the solicitation and respond
Find solicitation 487-VCW DER Phase II on North Carolina’s electronic Vendor Portal (eVP). Viewing the posting and document list is public and does not require an account; responding requires free eVP vendor registration. Some North Carolina bids use the separate NC eProcurement (Ivalua) tool, so follow the response instructions in this posting.
For drawings and specifications, contact both Julie Jackson and Cameron Sunkel at Gensler. The notice lists their contact details. Submit the written letter of interest at least 48 hours before bid opening, attend the mandatory pre-bid meeting, and hand-deliver the sealed bid to the stated County office by the confirmed deadline.
Prepare a complete, competitive construction bid
Review the drawings, specifications, and all posting instructions before pricing. Attend the mandatory meeting, record any clarifications, and check the posting for addenda; make sure your firm is on the official Bidders List so potential addenda can be distributed.
Build your lump-sum price from the bid documents, check that the required bid, performance, and payment and material bonds are addressed, and confirm applicable licensing requirements. Allow time for assembling, sealing, and hand-delivering the proposal, and verify the deadline and delivery instructions against the solicitation documents.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from County of Mecklenburg; the original posting controls.