How to bid on Utility Cars for U.S. Embassy Caracas, Department of State

What the agency is buying

The U.S. Embassy Caracas needs to purchase new utility cars. This is an opportunity for vendors who can supply vehicles that meet specific requirements, including a minimum one-year warranty and delivery to a designated Miami address within 30 days of the contract award. Only new equipment is accepted; no grey market or refurbished products.

The solicitation is a Request for Quotation (RFQ) and is prepared as a combined synopsis/solicitation for a commercial item. The award will be made to the lowest-priced, technically acceptable offeror.

Key dates and deadlines

The solicitation was published on July 30, 2026. If you have questions about this opportunity, they must be submitted in writing by email no later than close of business on August 7, 2026.

Offers are due by August 29, 2026, at 5:00 p.m. local time. This is a firm deadline, and late submissions may not be considered.

Who this opportunity suits

This opportunity is suitable for businesses that supply new utility vehicles. Vendors should be able to provide detailed specifications, catalog information, brand names, and manufacturer numbers for the equipment offered. The vehicles must come with at least a one-year warranty.

Relevant NAICS codes include 441110 (New Car Dealers) and 441120 (Used Car Dealers), though only new equipment is accepted. There is no set-aside for small businesses, meaning any responsible source may bid.

How to respond

To respond to this solicitation, you must be registered in the System for Award Management (SAM) at www.sam.gov at the time of offer submission and contract award. You will need to provide your Unique Entity Identifier (UEI).

Submit your offer by the deadline of August 29, 2026, 5:00 p.m. local time. All questions should be sent to [email protected] by August 7, 2026.

Tips for a competitive response

Ensure your offer is complete and addresses all requirements. The government will evaluate complete bids first. If no complete, technically acceptable bids are received, they may evaluate partial bids.

Clearly describe the standard warranty conditions and expiration date for the vehicles you are offering, ensuring it meets the minimum one-year requirement. Provide comprehensive catalogs, brand names, manufacturer numbers, and specifications for all equipment.

Double-check your SAM registration status to ensure it is active and current. This is a mandatory requirement for all offerors.