How to bid on office and related space for the USDA in Provo, UT

What the agency is buying and why a vendor would care

The U.S. Department of Agriculture (USDA) is looking to lease office and related space in Provo, Utah. This is a request for information (RFI) for a fully serviced lease. The USDA requires 4,347 to 4,564 ABOA square feet and up to 5,216 rentable square feet.

The space needs specific parking provisions: 11 secure government-vehicle spaces, 21 reserved visitor/customer spaces, and 10 non-reserved employee spaces. Additionally, there must be room for a 10-by-20-foot shipping container. The lease term is 240 months with a 5-year firm term and 120-day termination rights. This is an opportunity for property owners or their representatives in the Provo area to offer suitable space to a federal agency.

Key dates and what happens at the deadline

This is a pre-solicitation notice seeking expressions of interest. The deadline for submitting expressions of interest was August 5, 2024. The estimated market survey date is August 20, 2024, and estimated occupancy is May 26, 2026. While the expression of interest deadline has passed, understanding the agency's needs can help prepare for future solicitations.

Who this opportunity suits

This opportunity is suitable for property owners, developers, or real estate agents with existing buildings or new construction proposals in the delineated area of Provo, Utah. The property must be able to accommodate the specified square footage, parking requirements, and space for a shipping container. Firms specializing in commercial real estate, property management, or development in the facilities category would find this relevant.

How to respond

To view the original source of this opportunity, click “View original source” on the portal. If the first click leads to the portal’s homepage, click it again to go directly to the bid. A free account may be needed to view documents, though not for all bids.

Practical tips for preparing a competitive response

Even though the expression of interest deadline has passed, future solicitations will likely require similar information. When preparing an offer for a lease, ensure all required documentation is complete and accurate. This includes detailed floor plans, site plans, and confirmation of compliance with government standards for fire safety, accessibility, seismic, and sustainability.

If you are not the property owner, secure a signed authorization letter from the owner to represent them. For existing buildings, provide information on the condition of building systems, roof, foundation, and current floor plan, or a recent commercial building inspection or appraisal. For new construction, confirm compliance with National Environmental Protection Act (NEPA) requirements. Ensure your company is registered in the System for Award Management (SAM.gov) as this is required for any potential lease award.