How to bid on the USCG Yard Audio System Replacement for the Department of Homeland Security

What the agency is buying

The U.S. Coast Guard, Surface Forces Logistics Center (SFLC), needs a contractor to replace the audio system at the USCG Yard Gymnasium, Building 144, located in Baltimore, Maryland. This is a firm-fixed-price purchase order for a single job.

This opportunity is for vendors who can provide and install audio equipment as specified in the statement of work. The Coast Guard will not make down payments or advanced payments, so vendors must be able to secure funding until the order is delivered and accepted. Payment will be made by Government Purchase Order (Net 30), and payment for completed work can be submitted with Contracting Officer approval.

Key dates and deadlines

The solicitation was published on August 07, 2026. All quotes must be received by email no later than August 21, 2026, at 10:00 AM Eastern Time. Late quotes will not be considered. A site visit is required before you can submit a bid.

Who this opportunity suits

This opportunity is suitable for businesses specializing in audio equipment supply and installation, particularly those with experience in gymnasium or facility audio systems. The contract is a firm-fixed-price purchase order, meaning the awarded vendor will be responsible for completing the entire job for a set price.

Quotes will be evaluated on a Best Value basis, considering technical compliance, ability to meet deadlines, and price. Past performance will be reviewed for responsibility. This is a good fit for vendors who can meet all technical requirements and deliver within the specified timeframe.

How to respond

To bid, you must first schedule and complete a site visit. Contact LT Corinne Jacobson via email at [email protected] to arrange your site visit.

After your site visit, prepare your quote, ensuring it addresses all technical requirements and includes any required drawings approved by a professional engineer, as stated in the Statement of Work. Email your complete quote to [email protected]. The subject line of your email must include "31800QU260041642" to ensure it is properly received. You must also provide your entity name, Unique Entity ID, address, point of contact, and phone number and email address.

All invoicing for this purchase order will be processed through ipp.gov. If you do not have an account, indicate this so the issuing office can establish one for you. Invoices must contain the CG Purchase Order number, vendor's invoice number, cage number, PO item number, description of supplies or services, unit prices, and extended totals. Shipping costs, if applicable, should be a separate line item, and costs of $100 or more require a separate freight invoice.

Tips for preparing a competitive response

Since a site visit is required, use this opportunity to thoroughly understand the existing conditions and the full scope of work. Ask clarifying questions during your visit to ensure your technical proposal is accurate and complete.

Pay close attention to all technical requirements outlined in the Statement of Work. Your quote will be evaluated on how well you meet these requirements. If drawings are required, ensure they are approved by a professional engineer and included with your submission.

Clearly demonstrate your ability to meet the specified deadlines. Providing a realistic and achievable timeline for project completion can strengthen your proposal. Ensure your pricing is competitive and reflects the firm-fixed-price nature of the contract.