How to bid on the U.S. Senate Mail Processing Conveyor System

What the Senate is buying

The United States Senate, Office of the Sergeant at Arms (SAA) is looking for a replacement mail processing conveyor system. This is an opportunity for businesses that can provide specialized conveyor systems for mail handling.

The solicitation is issued as Request for Quotation (RFQ) 2026-R-047.

Key dates and deadlines

The deadline for submitting your quote is August 21, 2026, at 5:00 PM ET. Early submissions are encouraged.

Quotes must be sent by email. Submissions received after the deadline may not be accepted.

Who this opportunity suits

This opportunity is suitable for firms specializing in the design, installation, or replacement of mail processing and conveyor systems. Vendors with experience in government or secure facility installations may find this particularly relevant.

The work involves professional services related to specialized equipment.

How to respond

To respond, you must submit your required quote documents via email. Send your email to [email protected] and copy [email protected].

The subject line of your email must be: “ATTN: Tonia Courtney, 2026-R-047”. Emails that do not reference the RFQ number in the subject line may not be accepted. Tonia Courtney is the point of contact for this solicitation.

Tips for a competitive response

Carefully review all instructions and requirements provided in the RFQ documents. Ensure your quote addresses every specified item and follows the requested format precisely.

Double-check that your email subject line matches the exact format requested, including the RFQ number and the correct attention name. This is crucial for your submission to be accepted.

Submit your quote well before the August 21, 2026, 5:00 PM ET deadline to avoid any last-minute technical issues with email delivery.