How to bid on office and related space for the USDA in Hernando-Nesbit, MS

What the agency is buying and why a vendor would care

The U.S. Department of Agriculture (USDA) is looking to lease office and related space in Hernando, Mississippi, within De Soto County. They need a fully serviced lease for 2,030 to 3,132 usable square feet, with a maximum of 2,436 rentable square feet. The lease will have a full term of 15 years and a firm term of 5 years.

This is an opportunity for property owners or developers in the Hernando, MS area to secure a long-term lease with a government agency. The USDA requires two reserved parking spaces for government vehicles and eight for visitors. The space should preferably be contiguous, on the first floor, and must not be located in a 100-year flood plain.

Key dates and what happens at the deadline

Initial offers are due by August 29, 2026. The deadline for submission is 4:00 PM ET. It is important to submit all required documentation, including proof of ownership or written authorization to represent the owner, by this date.

The estimated lease award date is November 1, 2026. Submissions without proper ownership documentation or agent authorization will not be considered until such documentation is received.

Who this opportunity suits

This opportunity is suitable for property owners, real estate developers, or leasing agents with existing buildings or plans to construct a building in Hernando, MS, specifically within the delineated area of the city limits. The property must be able to meet government requirements for fire safety, accessibility, seismic, and sustainability standards.

Firms specializing in commercial real estate leasing, particularly those with experience in government contracts, will find this relevant. The space offered and its surroundings must be compatible with the USDA’s intended use.

How to respond

To submit an offer, you must be registered and have an active account in the System for Award Management (SAM) at SAM.gov. It is strongly recommended to register, verify, or renew your SAM registration as soon as possible.

Offers should be sent to the Lease Contracting Officer, Jason Clindinin, via email at [email protected]. Ensure all required documentation, including ownership proof or agent authorization, is included with your submission.

Practical tips for preparing a competitive response

Carefully review all requirements, especially those concerning usable square footage, parking, and flood plain restrictions. Highlight how your proposed space meets or exceeds these specific needs, particularly the preference for first-floor, contiguous space.

Ensure all your SAM.gov registration details are current and active well before the deadline. Incomplete or inactive registrations can cause delays or disqualification. Provide clear documentation of ownership or agent representation to avoid your offer being held up.

When describing your property, emphasize features that align with a fully serviced lease and government standards for safety, accessibility, and sustainability. Clearly outline how your offering provides the required two government and eight visitor parking spaces.